About Company
Victoria Language & Cultural Exchange (VLCE) is a vibrant and community-focused organization dedicated to fostering cross-cultural understanding and communication. For over a decade, VLCE has served the Greater Victoria area by providing exceptional language education, cultural immersion programs, and professional translation and localization services. Our mission is to bridge linguistic and cultural gaps, enabling individuals and businesses to connect more effectively in a globalized world. We pride ourselves on a collaborative, inclusive, and supportive work environment where every team member is valued and encouraged to grow. At VLCE, you’ll be part of a passionate team committed to linguistic excellence and cultural exchange.
Job Description
Are you eager to launch your career in the dynamic world of language services? Do you possess a keen eye for detail, exceptional organizational skills, and a passion for global communication? Victoria Language & Cultural Exchange is seeking a highly motivated and enthusiastic Entry-Level Translation Project Assistant to join our dedicated team in Esquimalt, Victoria. This is a unique opportunity for an ambitious individual to step into the heart of the translation industry, working alongside experienced Project Managers to deliver high-quality linguistic solutions to our diverse client base.
As an Entry-Level Translation Project Assistant, you will play a crucial supporting role in the full project lifecycle, from initial client inquiry to final delivery. This position is perfect for someone who is detail-oriented, a proactive communicator, and thrives in a fast-paced environment where no two days are alike. You will gain invaluable hands-on experience in project coordination, vendor management, quality assurance, and the use of industry-standard translation tools. We are committed to nurturing talent, and this role offers a structured learning path with ample opportunities for professional development and advancement within our growing organization.
You will be instrumental in ensuring the smooth operation of translation projects, assisting our Project Managers with various administrative and logistical tasks. This includes preparing project files, coordinating with our network of professional translators and proofreaders, tracking project progress, and ensuring that all deadlines and quality standards are met. This role is a fantastic foundation for anyone looking to understand the intricacies of translation project management and grow into a full Project Manager role in the future. We value adaptability, a positive attitude, and a genuine interest in languages and cultures. If you’re ready to learn, contribute, and immerse yourself in an exciting global industry right here in Esquimalt, this is the role for you. Join VLCE and help us continue to build bridges through language.
Key Responsibilities
- Assist Project Managers in coordinating translation, localization, and DTP projects from initiation to delivery.
- Prepare project files, including source documents, reference materials, and glossaries, for translation.
- Facilitate communication between Project Managers, clients, and our global network of linguists.
- Monitor project progress and proactively identify potential delays or issues, escalating as necessary.
- Perform initial quality checks on delivered translations to ensure adherence to project instructions and client specifications.
- Manage and update project documentation, databases, and internal tracking systems.
- Assist with vendor management tasks, including onboarding new linguists and tracking performance.
- Support administrative tasks such as scheduling meetings, preparing reports, and managing correspondence.
- Learn and utilize Computer-Assisted Translation (CAT) tools and Translation Management Systems (TMS).
- Contribute to process improvement initiatives to enhance efficiency and client satisfaction.
Required Skills
- Exceptional organizational and time management skills with a strong ability to multitask.
- Outstanding written and verbal communication skills in English.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work effectively both independently and as part of a collaborative team.
- Strong problem-solving abilities and a proactive approach to challenges.
- A genuine interest in languages, cultures, and the translation industry.
- Legally authorized to work in Canada.
Preferred Qualifications
- Bachelor’s degree in Linguistics, Translation, Communications, International Studies, or a related field.
- Familiarity with Computer-Assisted Translation (CAT) tools (e.g., Trados Studio, MemoQ, Memsource).
- Basic understanding of translation project workflows.
- Proficiency in a second language (any language).
- Previous administrative or project coordination experience (even if informal or volunteer).
Perks & Benefits
- Competitive salary commensurate with experience.
- Comprehensive health and dental benefits package.
- Paid time off and statutory holidays.
- Opportunities for professional development and continuous learning within the language industry.
- A supportive, collaborative, and inclusive work environment.
- Exposure to diverse cultures and international projects.
- On-site parking availability.
- Regular team-building activities and social events.
How to Apply
If you are excited by the prospect of launching your career in language services and possess the qualifications we are looking for, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter outlining your interest in this entry-level role and how your skills align with our needs. We thank all applicants for their interest; however, only those selected for an interview will be contacted.