About Company
Career.zycto is revolutionizing how top-tier talent connects with premier opportunities across Jamaica. We’re an innovative platform dedicated to empowering skilled professionals, especially creative visionaries like event planners, to thrive independently. Our mission is to facilitate seamless collaborations between exceptional freelance experts and a diverse portfolio of discerning clients. Joining us means gaining access to exciting projects without the constraints of traditional employment, allowing you to focus on what you do best: crafting unforgettable experiences and building a remarkable career on your own terms. We foster an environment of growth, flexibility, and professional excellence.
Advertisement
Job Description
Career.zycto is actively seeking a highly skilled and passionate freelance Event Planner specializing in both wedding and corporate events to join our network of exceptional professionals in Balaclava, St. Elizabeth. This is a unique opportunity for an experienced planner to leverage their creativity, organizational prowess, and client management skills to deliver unparalleled experiences for a diverse clientele. As a freelance Event Planner, you will be the driving force behind turning our clients’ visions into reality, from intimate wedding celebrations to large-scale corporate functions and everything in between.
Your role will involve comprehensive event management, from initial concept development and budgeting to vendor selection, on-site coordination, and post-event follow-up. We are looking for an individual who can not only manage logistics flawlessly but also infuse each event with a distinctive touch that reflects the client’s unique style and objectives. The ideal candidate thrives in a dynamic environment, possesses an exceptional eye for detail, and demonstrates a proactive approach to problem-solving. You will manage multiple projects concurrently, ensuring each event is executed to the highest standards of professionalism and creativity. This role offers significant autonomy, allowing you to manage your own schedule while collaborating closely with clients and vendors to bring extraordinary events to life across St. Elizabeth and surrounding parishes, creating unforgettable moments for every occasion.
Key Responsibilities
- Serve as the primary point of contact for clients, understanding their vision, requirements, and budget for both wedding and corporate events.
- Develop detailed event proposals, including concept, theme, budget breakdown, vendor recommendations, and comprehensive timelines.
- Source, negotiate, and manage relationships with a wide range of vendors (caterers, venues, decorators, photographers, entertainers, audio-visual technicians, etc.) to ensure competitive pricing and high-quality service.
- Create and meticulously manage event budgets, tracking all expenses, reconciling accounts, and ensuring profitability for each project.
- Develop comprehensive event timelines and schedules, ensuring all planning milestones are met efficiently and effectively.
- Oversee all logistical aspects of events, including venue setup, décor, equipment rental, catering services, guest management, and staffing coordination.
- Provide diligent on-site management during events, ensuring smooth execution, managing unforeseen challenges, and promptly resolving any issues that arise.
- Conduct thorough post-event evaluations to gather feedback from clients and vendors, analyze success metrics, and identify areas for continuous improvement.
- Maintain up-to-date knowledge of industry trends, emerging best practices, innovative technologies, and new vendors in event planning.
- Proactively identify and secure new client opportunities, expanding your professional portfolio and the Career.zycto network.
- Ensure all events adhere to relevant health, safety, and regulatory guidelines.
Required Skills
- Proven experience in event planning, specifically with a strong portfolio showcasing both wedding and corporate events.
- Exceptional organizational and time management skills, capable of handling multiple complex projects simultaneously under tight deadlines.
- Strong budget management, financial tracking, and negotiation abilities.
- Excellent verbal and written communication, presentation, and interpersonal skills, with a strong client-centric approach.
- Proficiency in event management software (e.g.,monday.com, Asana, Eventbrite) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creative flair, an exceptional eye for aesthetics and intricate detail, and a passion for crafting unique experiences.
- Ability to work independently, manage own schedule effectively, and consistently meet demanding project deadlines.
- Demonstrated problem-solving capabilities, adaptability, and composure under pressure.
- Valid driver’s license and access to reliable transportation for essential site visits, vendor meetings, and event days.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, Business Administration, or a related field.
- Certification in Event Management (e.g., CSEP – Certified Special Events Professional, CMP – Certified Meeting Professional).
- Existing robust network of trusted local vendors and venues in St. Elizabeth and surrounding parishes.
- A comprehensive professional portfolio demonstrating a diverse range of successful wedding and corporate events.
- Fluency in additional languages relevant to the diverse local clientele.
- Experience with digital marketing and social media promotion for events.
Perks & Benefits
- Flexible work schedule, offering significant autonomy and optimal work-life balance.
- Complete autonomy in project selection and direct client engagement.
- Opportunity to build a diverse and impressive portfolio with various client types and event scales.
- Competitive project-based compensation with strong potential for high earning based on performance and project volume.
- Access to a broader network of potential clients and opportunities through Career.zycto.
- Ongoing professional development resources, networking support, and mentorship from our established network.
- The profound satisfaction of bringing unique, memorable, and impactful events to life for appreciative clients.
How to Apply
If you are a talented freelance Event Planner ready to take on exciting wedding and corporate projects in Balaclava, St. Elizabeth, we invite you to connect with Career.zycto. Please click on the application link below to submit your resume, a comprehensive cover letter detailing your experience with both wedding and corporate events, and a link to your professional portfolio (if available). We look forward to reviewing your application and exploring how your expertise can enrich our client offerings and lead to remarkable success.
Advertisement
