About Company
Career.zycto empowers top-tier freelance professionals by connecting them with exciting, diverse project opportunities across Jamaica. For ambitious Event Planners, our platform offers unparalleled flexibility and the chance to sculpt memorable experiences for a wide array of clients, from intimate weddings to large-scale corporate functions. We value creativity, precision, and a passion for bringing visions to life, providing the ideal ecosystem for independent talent to thrive and expand their portfolio without the overheads of traditional employment.
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Job Description
Are you an experienced, dynamic, and highly organized Event Planner with a flair for creating unforgettable moments? Career.zycto is actively seeking talented freelance Event Planners specializing in both wedding and corporate events to join our esteemed network of professionals, serving a diverse clientele across Jamaica, particularly within the Longville Park and May Pen region. This unique opportunity allows you to leverage your expertise, manage your own schedule with unparalleled flexibility, and build an impressive portfolio by taking on exciting, varied projects tailored to your skills and availability.
As a freelance Event Planner collaborating with Career.zycto, you will be the primary architect and driving force behind numerous successful occasions. Your scope will span from the initial concept development and meticulous budget management to strategic vendor selection, intricate logistics coordination, and flawless on-site execution. We are specifically looking for individuals who possess an innate ability to transform diverse client visions into stunning, tangible realities, whether it involves orchestrating a fairytale wedding, a high-profile corporate conference, an impactful product launch, a sophisticated gala dinner, or an engaging team-building retreat. Your capacity to think creatively, problem-solve efficiently under pressure, and maintain impeccable communication with all stakeholders will be absolutely paramount to your success and client satisfaction.
This role demands a highly proactive and self-motivated individual with a proven track record in comprehensive event management. You will operate with significant autonomy, utilizing your strong organizational acumen, an established network of reliable suppliers, and innovative solutions to deliver seamless, memorable, and exceptional events. While we anticipate your base to be within Longville Park, May Pen, the inherent nature of freelance work and our expansive client base means you will enjoy the flexibility to manage projects remotely, collaborating virtually, and travelling to various event locations across the island as required for site visits, vendor meetings, and on-the-day coordination. Career.zycto provides the robust platform, invaluable client connections, and administrative support, empowering you to concentrate on your core passion: planning and executing extraordinary events that leave a lasting impression. Join our thriving community and take decisive control of your career path, crafting a professional journey filled with diverse challenges, continuous growth, and immensely rewarding achievements.
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Key Responsibilities
- Consult with clients to understand their event objectives, preferences, and budgetary constraints for both weddings and corporate functions.
- Develop comprehensive event proposals, including themes, décor, catering, entertainment, and detailed logistics plans.
- Create and manage detailed event budgets, ensuring profitability and adherence to client financial limits.
- Identify, negotiate with, and secure suitable venues, vendors (caterers, florists, photographers, audiovisual, etc.), and suppliers.
- Design event layouts, develop intricate timelines, and establish schedules to ensure seamless execution from start to finish.
- Oversee all logistical elements, including transportation, accommodation arrangements, necessary permits, and comprehensive risk management.
- Coordinate all on-site activities on the day of the event, meticulously managing staff, vendors, and proactively troubleshooting any issues that arise.
- Maintain strong, collaborative client relationships throughout the entire planning process and ensure utmost client satisfaction.
- Conduct thorough post-event evaluations to gather feedback, analyze performance, and identify areas for continuous improvement.
- Stay updated on industry trends, best practices, innovative event technologies, and emerging design concepts.
Required Skills
- Proven experience in end-to-end event planning and management for both wedding and corporate sectors.
- Exceptional organizational and meticulous time management skills.
- Strong negotiation and effective vendor management abilities.
- Excellent communication, presentation, and interpersonal skills.
- Proficiency in budget creation, financial oversight, and cost control.
- Creative thinking, innovative problem-solving, and adaptability under pressure.
- Ability to work independently, demonstrate initiative, and manage multiple projects simultaneously.
- Familiarity with event management software, planning tools, and digital collaboration platforms.
- A keen eye for detail, aesthetics, and design, ensuring high-quality outcomes.
- Valid driver's license and access to reliable transportation for site visits and event days.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, Business Administration, or a closely related field.
- Professional certification in Event Management (e.g., Certified Meeting Professional – CMP, Certified Special Events Professional – CSEP).
- Extensive and established network of local Jamaican event vendors, venues, and industry contacts.
- Demonstrable experience with virtual or hybrid event planning and execution.
- Bilingual proficiency (English and Spanish a significant advantage).
Perks & Benefits
- Flexible work schedule and significant autonomy over project selection and management.
- Exceptional opportunity to build a diverse and high-profile professional portfolio.
- Access to a wide client network and varied, exciting event opportunities across Jamaica.
- Competitive project-based compensation reflecting your expertise and project scope.
- Professional growth through continuous exposure to different event types and challenges.
- Supportive platform infrastructure and administrative assistance from Career.zycto.
- Networking opportunities with other top-tier freelance professionals and industry experts.
How to Apply
Interested candidates are invited to submit their detailed resume along with a compelling cover letter outlining their specific experience in both wedding and corporate event planning. Please also provide a portfolio showcasing your previous work, highlighting your approach to client satisfaction and project management. Click the link below to apply.
