About Company
Career.zycto is empowering the next generation of event professionals. We connect passionate, creative individuals with diverse projects that showcase their unique talents in the vibrant landscape of Falmouth, Trelawny. For a freelance event planner specializing in weddings and corporate gatherings, our platform offers unparalleled autonomy, a steady stream of exciting opportunities, and the flexibility to build a portfolio that truly reflects your vision and expertise. Join a network where your creativity leads the way.
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Job Description
Are you an exceptionally organized, creatively driven individual with a passion for bringing visions to life? Career.zycto is seeking a dynamic and experienced Freelance Event Planner to join our network, specializing in both wedding and corporate events within the beautiful parish of Trelawny, Jamaica. This is a unique opportunity for a self-starter to manage diverse projects from conception to flawless execution, leveraging your expertise to create memorable experiences for our esteemed clients.
As a Freelance Event Planner, you will be the architect of unforgettable moments, meticulously planning and overseeing every detail of a wide range of events. From intimate weddings against breathtaking Caribbean backdrops to high-profile corporate conferences and gala dinners, your organizational prowess, creative flair, and calm demeanor will be paramount. You will work independently, manage your own schedule, and collaborate with a network of trusted vendors, ensuring each event aligns perfectly with client objectives and budget constraints. This role demands a deep understanding of local resources, an ability to negotiate effectively, and a commitment to delivering excellence consistently.
You will be responsible for conceptualizing event themes, managing budgets, sourcing and coordinating vendors (caterers, florists, entertainment, venues), overseeing logistics, and providing on-site management during event days. Success in this role requires not only impeccable planning skills but also exceptional communication, problem-solving abilities, and a proactive approach to potential challenges. You will be the central point of contact for clients, translating their desires into tangible plans and providing expert guidance throughout the planning process. This includes developing comprehensive timelines, designing captivating event layouts, and ensuring all legal and logistical requirements are met. The ideal candidate will have a proven track record of successfully executing various event types, demonstrating versatility and an ability to adapt to different client styles and corporate needs. Your ability to build strong relationships with both clients and vendors will be key to your success and to enhancing Career.zycto’s reputation for excellence. We value planners who are innovative, resourceful, and dedicated to creating seamless, stress-free experiences for everyone involved. If you thrive on creativity, possess an unwavering attention to detail, and are eager to make a significant impact on clients’ special occasions and professional gatherings in Falmouth, Trelawny, we invite you to connect with us.
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Key Responsibilities
- Consult with clients to determine event objectives, requirements, and budget for weddings and corporate functions.
- Develop detailed event proposals, including themes, concepts, vendors, timelines, and cost projections.
- Source, negotiate with, and manage a network of vendors (caterers, florists, photographers, entertainers, venues, etc.).
- Create and manage comprehensive event timelines, checklists, and project plans.
- Oversee all logistical arrangements, including venue setup, transportation, accommodation, and audiovisual needs.
- Manage event budgets, track expenses, and ensure financial targets are met.
- Provide on-site management and coordination during events, addressing any issues or last-minute changes proactively.
- Conduct post-event evaluations, gather feedback, and analyze event success.
- Maintain strong client relationships, ensuring high levels of satisfaction and repeat business.
- Stay updated on industry trends and local regulations pertinent to event planning in Jamaica.
Required Skills
- Proven experience in event planning, specifically for weddings and corporate events
- Exceptional organizational and time management skills
- Strong negotiation and vendor management abilities
- Excellent communication and interpersonal skills
- Proficiency in budget management and financial tracking
- Ability to work independently and manage multiple projects simultaneously
- Creative thinking and problem-solving capabilities
- Deep understanding of the Falmouth/Trelawny vendor landscape and venues
- Flexibility to work varied hours, including evenings and weekends, as required by events
Preferred Qualifications
- Certification in Event Management or related field
- Portfolio showcasing successful wedding and corporate events
- Fluency in additional languages (e.g., Spanish) is a plus
- Experience with event planning software and CRM tools
Perks & Benefits
- Competitive project-based or hourly compensation
- Flexible work schedule and autonomy in managing your projects
- Opportunity to work on diverse and exciting events across Trelawny
- Access to a network of clients and trusted vendors
- Professional growth through varied challenges and creative freedom
- Opportunity to build a strong personal brand and portfolio
How to Apply
Interested candidates who meet the qualifications are encouraged to apply by clicking the application link below. Please ensure your resume and any relevant portfolio links are up-to-date.
