About Company
Connecting exceptional talent with impactful opportunities is our core mission at Career.zycto. We are a dynamic firm dedicated to fostering environments where professionals thrive and make a tangible difference. For an event planner, this means providing a platform to unleash creativity, manage diverse projects, and build an impressive portfolio across both wedding and corporate sectors. We believe in empowering our team members with the autonomy and resources needed to craft unforgettable experiences, ensuring every project reflects excellence and innovation. Join us and shape memorable moments.
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Job Description
This role is for a highly organized, creative, and experienced Freelance Event Planner specializing in both wedding and corporate events. Based in the vibrant community of Spanish Town, you will be instrumental in conceptualizing, planning, and executing a diverse range of events that consistently exceed client expectations. From intimate wedding ceremonies and grand receptions that celebrate love, to high-profile corporate conferences, impactful product launches, and engaging team-building retreats, your expertise will ensure seamless execution and unforgettable experiences for every participant.
As a freelance professional, you will enjoy the autonomy to manage your own schedule, working closely with a diverse clientele to understand their unique vision, specific budget, and overarching objectives. Your primary challenge will be to translate these aspirations into meticulously planned and flawlessly executed realities. This dynamic position demands a proactive individual with a strong eye for aesthetic detail, exceptional problem-solving capabilities, and the proven ability to thrive under pressure while efficiently managing multiple projects concurrently.
You will take full ownership of critical planning components, including comprehensive vendor negotiation, meticulous budget management, precise timeline creation, and vigilant on-site coordination. This ensures every element, from decor to catering and entertainment, aligns perfectly with the client’s brand identity or cherished personal style. The successful candidate will demonstrate a proven track record in delivering high-quality, memorable events, a deep understanding of local vendors, venues, and regulations within Jamaica, and an unbridled passion for creating impactful gatherings.
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This role offers the flexibility to take on projects that perfectly align with your expertise and availability, providing a unique opportunity to significantly grow your professional portfolio with a variety of exciting assignments. Whether it’s crafting the perfect ambiance for a couple’s special day or orchestrating a flawless corporate summit, your unwavering dedication to excellence will be the key to success. This is an exceptional opportunity for a self-starter who thrives on bringing diverse visions to life and cherishes the autonomy that freelance work offers, all while benefiting from the extensive network and professional support of Career.zycto. We seek an individual who can not only master logistics but also infuse creativity, innovation, and strategic thinking into every event, leaving a profoundly lasting impression on attendees and clients alike. Post-event, you will also be involved in feedback collection and analysis to continually refine processes and elevate future engagements.
Key Responsibilities
- Conduct thorough client consultations to understand event vision, goals, and budgetary constraints for both wedding and corporate clients.
- Develop innovative event concepts, detailed proposals, and comprehensive presentations.
- Manage all aspects of event budgets, including tracking expenses and ensuring cost-effectiveness.
- Research, negotiate with, and manage a diverse range of vendors (venues, caterers, florists, photographers, entertainers, etc.).
- Create and meticulously manage event timelines, schedules, and logistical plans from inception to completion.
- Oversee all on-site event coordination, ensuring smooth execution and timely resolution of any issues.
- Conduct risk assessments and develop contingency plans to mitigate potential problems.
- Perform post-event evaluations, gather client feedback, and analyze event success metrics.
- Proactively market freelance event planning services to attract new clients and projects.
- Stay current with industry trends, best practices, and local regulations in event management.
Required Skills
- Minimum 4 years of proven experience in event planning, with demonstrated success in both wedding and corporate events.
- Exceptional organizational skills, with a keen eye for detail and the ability to manage multiple complex projects simultaneously.
- Strong verbal and written communication, presentation, and interpersonal abilities.
- Proficiency in budget management, financial tracking, and vendor negotiation.
- High level of creativity, innovative thinking, and problem-solving capabilities.
- Self-motivated and able to work independently with minimal supervision.
- In-depth knowledge of local venues, vendors, and event service providers within Jamaica.
- Proficiency with event management software or project management tools.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Marketing, Public Relations, or a related field.
- Professional certification in Event Planning (e.g., Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP)).
- A comprehensive portfolio showcasing a range of successful past events.
- Strong existing network of industry contacts and clients.
- Bilingual proficiency (English and Spanish) is a plus.
Perks & Benefits
- Flexible working hours and significant autonomy over project selection and schedule.
- Opportunity to build a diverse and impressive professional portfolio.
- Creative freedom to design unique and memorable events.
- Access to Career.zycto's extensive network and supportive resources.
- Competitive project-based compensation reflecting expertise and project scope.
- Exposure to a wide variety of event scales, themes, and client industries.
How to Apply
Interested candidates are invited to submit a detailed resume, a cover letter highlighting their experience in both wedding and corporate event planning, and a portfolio showcasing past successful events. Please click on the link below to apply for the job.
