About Company
Career.zycto empowers professionals to achieve their full potential, connecting talent with transformative opportunities. For an event planner, this means collaborating on dynamic projects that shape careers and inspire growth. We’re a forward-thinking organization dedicated to creating impactful experiences, whether through innovative workshops, engaging corporate gatherings, or celebratory career milestones. Joining us means leveraging your creative vision within a supportive network, contributing to events that truly make a difference in people’s professional journeys. Here, your organizational prowess and passion for perfect execution find a vibrant platform.
Job Description
Career.zycto is seeking a highly creative, organized, and experienced freelance Event Planner specializing in both wedding and corporate events to join our network of talent in Cumberland, Portmore. This is a unique opportunity for a motivated individual to manage diverse projects, bringing dream weddings to life and executing seamless corporate functions that elevate brands and foster professional connections. As a freelance Event Planner, you will be instrumental in conceptualizing, planning, and executing events from inception to successful completion, working closely with clients to understand their vision and translate it into unforgettable experiences.
Your role will involve a delicate balance of artistic flair and meticulous logistical planning. For weddings, you’ll guide couples through every step, from venue selection and vendor negotiation to thematic décor and day-of coordination, ensuring their special day is flawless and truly reflects their unique love story. For corporate clients, you will design and implement events such as conferences, product launches, galas, team-building retreats, and executive meetings, focusing on delivering measurable outcomes and reinforcing corporate objectives. This requires a keen understanding of branding, audience engagement, and strategic communication through event design.
We are looking for someone with a robust portfolio, demonstrating versatility across different event scales and styles. The ideal candidate will thrive in a fast-paced environment, possess exceptional problem-solving skills, and exhibit an unwavering commitment to excellence. You will be expected to manage multiple projects concurrently, adhering to budgets and timelines while maintaining the highest standards of quality and client satisfaction. If you are passionate about crafting memorable moments and possess the expertise to manage complex event logistics with grace and professionalism, we encourage you to connect with us. This freelance position offers flexibility, the chance to work on exciting projects, and the autonomy to manage your own schedule while contributing to Career.zycto’s mission of facilitating success.
Key Responsibilities
- Conduct initial client consultations to understand event objectives, visions, and budgetary requirements for both wedding and corporate events.
- Develop comprehensive event concepts, proposals, and detailed timelines for various event types.
- Manage all aspects of event logistics, including venue scouting and booking, catering, décor, entertainment, audio-visual services, transportation, and staffing.
- Negotiate contracts with vendors, suppliers, and venues to secure the best services and rates while adhering to budgetary constraints.
- Create and manage event budgets, tracking expenses and ensuring profitability for each project.
- Oversee all pre-event preparations, including guest list management, invitations, seating plans, and itinerary development.
- Provide on-site management and coordination during events, ensuring smooth execution and promptly addressing any issues that arise.
- Build and maintain strong relationships with clients, vendors, and industry partners.
- Conduct post-event evaluations, gathering feedback and preparing reports on event success and areas for improvement.
- Stay updated on industry trends, innovative event technologies, and best practices in both wedding and corporate event planning.
Required Skills
- Minimum 2 years of proven experience in event planning, with a portfolio demonstrating successful wedding and corporate events.
- Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Strong budgeting and financial management capabilities.
- Excellent communication, negotiation, and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
- Creativity and an eye for detail in design and theme development.
- Ability to work independently as a freelancer, demonstrating initiative and problem-solving abilities.
- Strong client-facing skills with a focus on delivering outstanding customer service.
- Flexibility to work irregular hours, including evenings and weekends, as dictated by event schedules.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
- Certification in Event Management (e.g., CEM, CMP).
- Established network of reliable vendors and suppliers in the Cumberland, Portmore, and wider Jamaica region.
- Experience with marketing and promotion of events.
- Proficiency in additional languages relevant to the local or international client base.
Perks & Benefits
- Flexible work schedule and autonomy in managing projects.
- Opportunity to work on a diverse range of exciting and impactful events.
- Competitive project-based compensation.
- Chance to build a strong professional portfolio and network.
- Support and resources from Career.zycto's dynamic professional community.
- Autonomy to innovate and implement creative event solutions.
How to Apply
Interested candidates are invited to submit their comprehensive resume along with a cover letter detailing their experience in both wedding and corporate event planning, a link to their event portfolio (if applicable), and references. Please highlight your approach to client satisfaction and project management. Click on the link below to apply for the job.
