About Company
Launch your career with Career.zycto, a dynamic firm dedicated to fostering talent and driving professional growth in the Baltimore community. We believe in empowering our team members with the tools and support needed to excel, offering a collaborative environment where every voice is valued. For an Executive Admin Trainee, Career.zycto provides unparalleled hands-on experience, direct mentorship, and exposure to diverse operational facets, setting a strong foundation for a thriving administrative career. You’ll be instrumental in shaping our daily success, contributing to a culture of innovation and excellence. Join us and discover a workplace where your potential is truly unleashed, backed by a commitment to your long-term development.
Advertisement
Job Description
Are you eager to embark on a dynamic administrative career, offering crucial support to executives while developing invaluable professional skills? Career.zycto is seeking a highly motivated and detail-oriented Executive Admin Trainee to join our thriving team in Baltimore. This is an unparalleled opportunity for an ambitious individual to gain hands-on experience in a fast-paced corporate environment, working alongside experienced professionals and contributing directly to our company’s operational success. As an Executive Admin Trainee, you will play a pivotal role in ensuring the smooth daily functioning of our executive suite. This flexible-hours position is designed for someone who thrives on organization, possesses a proactive mindset, and is committed to mastering the intricacies of executive support. You’ll be immersed in real-world scenarios, learning to manage complex calendars, prepare professional communications, coordinate critical meetings, and handle confidential information with the utmost discretion. This role is more than just an entry point; it’s a foundational step that will equip you with a comprehensive skill set essential for a successful career in executive administration. We believe in nurturing talent, providing continuous feedback, and offering clear pathways for advancement. If you’re ready to learn, adapt, and grow within a supportive and innovative culture, Career.zycto is the place for you to shine.
Key Responsibilities
- Provide comprehensive administrative support to senior executives, including scheduling appointments and managing complex calendars.
- Assist in preparing presentations, reports, and other critical documents, ensuring accuracy, consistency, and professional formatting.
- Coordinate internal and external meetings, including logistics, agenda distribution, and thorough minute-taking.
- Manage communication channels, including drafting professional emails, screening calls, and handling correspondence with discretion and efficiency.
- Maintain meticulously organized filing systems, both digital and physical, ensuring data security and easy retrieval of essential information.
- Assist with special projects and research tasks as assigned, demonstrating initiative, critical thinking, and problem-solving skills.
- Handle travel arrangements and detailed expense reports, adhering strictly to company policies and budgetary guidelines.
- Support general office management functions, including ordering supplies, managing inventory, and liaising effectively with vendors.
- Facilitate smooth onboarding processes for new team members, ensuring a welcoming and efficient integration into the company culture.
Required Skills
- Exceptional organizational and time management abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and willingness to learn new software.
- Strong verbal and written communication skills, capable of clear and concise expression.
- High level of discretion, integrity, and the ability to maintain strict confidentiality.
- Demonstrated ability to multitask and prioritize effectively in a fast-paced, dynamic environment.
- Proactive attitude, strong work ethic, and a genuine eagerness to learn and contribute.
- Basic data entry and record-keeping proficiency.
Preferred Qualifications
- Associate's degree or certificate in administrative support, business administration, or a related field.
- Familiarity with modern project management tools (e.g., Asana, Trello) or CRM software.
- Basic understanding of professional office procedures, protocols, and best practices.
- Prior experience in a customer service, retail, or any office support role (including internships or volunteer work).
Perks & Benefits
- Flexible working hours and potential for a hybrid work model, promoting work-life balance.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with competitive company match.
- Extensive opportunities for professional development, training, and mentorship programs.
- Vibrant, collaborative, and supportive work environment that values innovation and teamwork.
- Employee wellness programs and initiatives.
- Commuter benefits program for public transit or parking.
How to Apply
Ready to kickstart your administrative career? We invite you to explore this exciting opportunity. Please click on the application link below to submit your resume and a cover letter outlining your interest in the Executive Admin Trainee role and how your skills align with Career.zycto’s values. Ensure your application clearly highlights your enthusiasm for learning and growth within a dynamic professional setting. We look forward to reviewing your application!
Advertisement
