About Company
Pioneering the future of talent acquisition, we at Career.zycto empower businesses to find their perfect candidates and individuals to discover their dream careers. We cultivate a dynamic, supportive environment where innovation thrives, and every team member’s contribution is highly valued. For a highly organized Executive Assistant, this means an unparalleled opportunity to strategically support key leaders at the very heart of our operations, directly influencing our mission to connect talent with opportunity. Join us and play a pivotal role in shaping the evolving landscape of HR technology.
Job Description
Career.zycto is urgently seeking a highly proactive, meticulously organized, and experienced Executive Assistant to provide comprehensive administrative support to our senior leadership team in Lavington, Nairobi. This pivotal role requires an individual who can anticipate needs, manage complex schedules, and handle sensitive information with utmost discretion and professionalism. You will be instrumental in ensuring the seamless daily operations of our executives, contributing significantly to their productivity and the overall efficiency of our dynamic HR technology firm.
As an Executive Assistant, you will act as a critical liaison, managing communications, coordinating projects, and often representing the executive office. Your ability to think ahead, problem-solve proactively, and maintain a calm demeanor under pressure will be key to your success. We are looking for someone who thrives in a fast-paced environment, possesses exceptional communication skills, and demonstrates a genuine commitment to excellence. This is an exciting opportunity for a seasoned professional to join a growing company at the forefront of talent acquisition innovation, making a tangible impact on our strategic initiatives and day-to-day operations. Your work will directly enable our leaders to focus on core business objectives, driving growth and success for Career.zycto. If you are passionate about supporting visionary leaders and ready to take on a challenging yet rewarding role, we encourage you to apply.
Key Responsibilities
- Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports and presentations for executive review.
- Act as a primary point of contact for internal and external stakeholders, screening and directing communications as appropriate.
- Organize and coordinate internal and external meetings, ensuring all logistics are handled efficiently.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Assist with special projects and initiatives as assigned by senior leadership.
- Process expense reports and manage administrative budgets.
- Ensure office supplies and equipment are maintained and ordered as needed.
Required Skills
- Proven experience as an Executive Assistant or Senior Administrative Assistant for 4+ years.
- Exceptional organizational and time management skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Strong problem-solving abilities and proactive approach to anticipating needs.
- Discretion and confidentiality with sensitive information.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Experience working in the HR technology, recruitment, or startup sectors.
- Familiarity with project management tools (e.g., Asana, Trello) and CRM software.
- A track record of successfully supporting multiple executives concurrently.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and wellness benefits.
- Generous paid time off and public holidays.
- Opportunities for professional development and career growth.
- A dynamic, collaborative, and supportive work environment.
- Employee recognition programs.
- Modern office space in a prime Lavington location.
How to Apply
If you are a highly organized and proactive Executive Assistant looking to make a significant impact at a pioneering HR technology company, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.
