About Company
Pioneering remote talent solutions, Career.zycto is a dynamic and forward-thinking organization dedicated to connecting exceptional talent with global opportunities. We believe in empowering our team members with the flexibility to thrive from anywhere, fostering a culture of trust, accountability, and innovation. For an Executive Support professional, Career.zycto offers a unique environment where your organizational prowess and proactive approach directly impact strategic decision-making and operational efficiency, all within a supportive virtual framework that values your autonomy and contribution.
Advertisement
Job Description
Are you a highly organized, proactive, and discreet professional who thrives in a dynamic, remote work environment? Career.zycto is seeking an exceptional Executive Support professional to join our team, operating entirely from anywhere within Singapore. In this pivotal ‘Work from Anywhere’ role, you will be the linchpin for our senior leadership, providing comprehensive administrative and strategic support that ensures seamless operations and allows our executives to focus on critical business initiatives. This isn’t just an administrative role; it’s an opportunity to be an integral part of a forward-thinking organization that values efficiency, communication, and the power of distributed teams.
As our Executive Support specialist, you will manage complex calendars, coordinate multi-timezone meetings, handle confidential information with the utmost integrity, and meticulously organize travel logistics (when necessary, though minimal for a remote role). Your ability to anticipate needs, problem-solve independently, and maintain impeccable attention to detail will be crucial to your success. You’ll be instrumental in preparing presentations, drafting communications, and overseeing special projects, often acting as a key liaison between executives and internal/external stakeholders. Our remote-first approach means you’ll utilize cutting-edge collaboration tools to stay connected, ensuring you’re always integrated into the team while enjoying the flexibility and autonomy of working from your preferred location.
Career.zycto is committed to fostering a culture where every team member feels valued and empowered. We embrace technology to bridge distances and create a cohesive virtual workspace. This role demands a self-starter with exceptional time management skills and the ability to juggle multiple priorities effectively without direct supervision. If you are passionate about enabling executive success and are looking for a role where your contributions are recognized and your professional growth is supported, we invite you to explore this unique opportunity with Career.zycto. Join us in shaping the future of work and talent acquisition from anywhere you choose in Singapore.
Advertisement
Key Responsibilities
- Manage and maintain complex calendars, scheduling appointments, meetings, and conferences across multiple time zones.
- Act as a primary point of contact and liaison between executives and internal/external stakeholders.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate virtual meetings, ensuring all necessary materials and technology are prepared in advance.
- Handle confidential information with discretion and integrity.
- Conduct research, compile data, and prepare reports for executive review.
- Assist with special projects and initiatives, taking ownership from conception to completion.
- Oversee and track expense reports and manage administrative budgets as needed.
- Proactively anticipate executive needs and provide comprehensive support to optimize their productivity.
Required Skills
- Exceptional organizational and time management skills
- Proven ability to handle confidential information with discretion
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Excellent written and verbal communication skills in English
- Strong problem-solving abilities and proactive approach
- Ability to work independently and manage multiple priorities in a remote setting
- Detail-oriented with a high level of accuracy
Preferred Qualifications
- Bachelor's degree in Business Administration or related field
- Experience with project management tools (e.g., Asana, Trello, Jira)
- Familiarity with virtual collaboration platforms (e.g., Zoom, Microsoft Teams)
- Experience supporting multiple executives simultaneously
- Previous experience in a human resources or recruitment industry setting
Perks & Benefits
- Flexible 'Work from Anywhere' model
- Competitive salary and performance bonuses
- Comprehensive health and wellness benefits
- Generous paid time off and public holidays
- Opportunities for professional development and continuous learning
- Access to the latest collaboration technologies
- Supportive and inclusive remote work culture
- Company-sponsored virtual team-building events
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please ensure your resume and cover letter highlight your relevant executive support experience and your ability to thrive in a remote work environment.
