About Company
Career.zycto offers a dynamic environment where dedication to impactful work truly shines. As a forward-thinking professional services firm, we pride ourselves on fostering client success through meticulous support and strategic insight. For a Grant Administration Assistant, this means an opportunity to contribute directly to projects that make a tangible difference, hone organizational skills, and grow within a supportive, collaborative team committed to excellence. Join us and play a pivotal role in empowering initiatives that drive positive change across various sectors.
Job Description
Are you a highly organized and detail-oriented individual looking to make a meaningful impact in a part-time capacity? Career.zycto is seeking a dedicated Grant Administration Assistant to join our growing team in Agincourt, Toronto. This crucial role provides comprehensive administrative support to our grant management processes, ensuring smooth operations and compliance for various client projects across diverse sectors such as community development, research, and arts & culture. You will be instrumental in the entire lifecycle of grant applications, from initial research and preparation to meticulous submission and essential post-award reporting and follow-up.
In this role, you will work closely with our seasoned project managers and expert grant specialists, assisting with everything from document compilation and thorough data entry to strategic scheduling and crucial client communication. Your exceptional organizational skills will be vital in maintaining accurate and up-to-date records, meticulously tracking critical deadlines, and managing a high volume of diverse information efficiently and effectively. We are actively looking for someone who thrives in a collaborative and fast-paced environment, possesses a proactive and problem-solving approach, and has a keen eye for every detail, ensuring no critical information is overlooked or misplaced. This is an excellent opportunity for someone passionate about contributing to initiatives that drive social good, innovative research, or vital community development, while simultaneously gaining invaluable experience in the dynamic professional services sector. The ideal candidate will be comfortable with leveraging technology, adept at managing and prioritizing multiple tasks concurrently, and possess a strong, unwavering commitment to accuracy, confidentiality, and ethical practices. If you are looking for a part-time position where your administrative expertise directly supports impactful work and helps shape positive change, Career.zycto welcomes your application. We believe in empowering our team members, fostering continuous learning, and providing ample opportunities for professional growth within a supportive, engaging, and inclusive workplace culture. Your meticulous contributions will directly help facilitate impactful projects that truly make a tangible difference in the world.
Key Responsibilities
- Assist in the preparation and submission of grant applications, ensuring all required documents are complete and accurate.
- Maintain comprehensive and organized grant files, both physical and electronic, ensuring easy retrieval of information.
- Track grant application deadlines, reporting requirements, and project milestones using established systems.
- Conduct preliminary research to identify potential grant opportunities that align with client objectives and scope.
- Coordinate internal and external communication with team members and stakeholders regarding grant-related inquiries and updates.
- Perform precise data entry and manage information within grant management databases, CRM systems, and other relevant platforms.
- Assist with the compilation, formatting, and proofreading of reports, presentations, and other materials required for grant proposals, compliance, and stewardship.
- Schedule meetings, prepare agendas, and take accurate and concise minutes related to grant projects and administrative discussions.
- Support post-award administrative tasks, including meticulous expense tracking, budget reconciliation, and compliance checks with grant terms.
- Ensure all documents adhere to specific grantor guidelines, formatting requirements, and internal quality standards.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational and time management skills with ability to prioritize effectively
- Strong attention to detail and unwavering commitment to accuracy
- Effective written and verbal communication abilities for professional interactions
- Ability to work independently with minimal supervision and collaboratively as part of a team
- Previous experience in an administrative support or office management role
- Demonstrated ability to handle confidential information with discretion and integrity
Preferred Qualifications
- Post-secondary education (diploma or degree) in Business Administration, Communications, Non-profit Management, or a related field
- Familiarity with grant writing processes, grant administration best practices, or fundraising operations
- Experience with database management or CRM software (e.g., Salesforce, Raiser's Edge)
- Understanding of the non-profit sector, public funding landscapes, or philanthropic initiatives
- A proactive, resourceful, and problem-solving attitude with initiative
Perks & Benefits
- Flexible part-time schedule (e.g., 20-25 hours/week)
- Opportunity to contribute to impactful projects that drive positive change
- Supportive, collaborative, and inclusive team environment
- Opportunities for professional development and skill enhancement
- Competitive hourly wage commensurate with experience
- Conveniently located in a transit-accessible area
- Access to employee assistance program (EAP) for well-being
How to Apply
To apply for this exciting opportunity, please click on the application link below. We ask that you submit your resume and a brief cover letter outlining your relevant experience, detailing your specific interest in this Grant Administration Assistant position, and how your skills align with Career.zycto’s mission. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
