About Company
Thompson Rivers University (TRU) is a dynamic, comprehensive university located in the heart of British Columbia’s interior, Kamloops. As a leading institution committed to student success, research, and community engagement, TRU offers a wide range of academic programs, from trades and certificates to degrees and graduate studies. Our vibrant campus fosters an inclusive and innovative environment where intellectual curiosity thrives. We are deeply embedded in our community, collaborating with local organizations and industries to address regional and global challenges, fostering innovation and making a tangible impact. At TRU, we believe in supporting our employees’ growth and development, contributing to a workplace culture that values learning, respect, and excellence. We are proud to be a significant contributor to the economic and social fabric of Kamloops and beyond, shaping future leaders and driving progress through education and discovery. Join our dedicated team and become a part of an institution that truly makes a difference.
Job Description
Are you an organized, detail-oriented individual eager to kickstart your career in a dynamic administrative environment? Thompson Rivers University is seeking a motivated and enthusiastic Part-Time Grant Administration Trainee to join our dedicated team. This unique opportunity is perfect for someone looking to gain invaluable hands-on experience in the intricate world of grant management and research funding within a leading academic institution. As a Grant Administration Trainee, you will play a crucial supportive role in various stages of the grant lifecycle, from initial research and application preparation to post-award compliance and reporting, directly contributing to our university’s research success and community initiatives.
Working under the direct guidance of experienced professionals in our research and grants office, you will assist with the administrative coordination of grant applications, ensuring all documentation is accurate, complete, and submitted on time to various funding bodies. This role offers a fantastic learning curve for understanding the complex processes involved in securing funding for critical research projects, community outreach programs, and academic initiatives across all faculties. You will gain exposure to different funding agencies, their specific requirements, and the best practices for crafting compelling proposals that resonate with reviewers.
This part-time position requires a commitment of approximately 20 hours per week, offering valuable flexibility that can accommodate ongoing studies or other personal and professional commitments. You will contribute significantly to the success of diverse projects across the university, directly impacting the ability of our esteemed faculty and staff to pursue innovative research, develop cutting-edge programs, and engage in meaningful community service. Beyond the essential administrative tasks, you will develop strong organizational skills, enhance your written and verbal communication abilities, and gain a deep appreciation for the strategic importance of grant funding in an academic institution. We are looking for someone who is not just seeking a job, but an opportunity to grow, learn, and make a tangible difference in a supportive and intellectually stimulating university setting. Join us at TRU and embark on a rewarding journey in grant administration, where your contributions will help shape the future of research and education.
Key Responsibilities
- Assist with the preparation, review, and submission of grant applications, ensuring adherence to funder guidelines and internal university policies.
- Maintain accurate and up-to-date records of grant proposals, awards, and all related correspondence in designated databases and filing systems.
- Conduct preliminary research on potential funding opportunities, eligibility requirements, and application procedures relevant to university projects.
- Support the coordination of internal approvals and necessary documentation from various departments, faculty members, and collaborators.
- Help track grant deadlines and reporting requirements, providing timely reminders to relevant stakeholders to ensure compliance.
- Assist in drafting, editing, and formatting grant-related documents, including proposals, reports, letters of intent, and acknowledgements.
- Facilitate effective communication between researchers, administrative staff, and external funding agencies as needed.
- Perform general administrative duties such as scheduling meetings, organizing electronic and physical files, and managing correspondence related to grant activities.
- Participate actively in training sessions and professional development opportunities to enhance knowledge of grant administration best practices and university-specific processes.
Required Skills
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document creation, data management, and communication.
- Strong written and verbal communication skills, with the ability to articulate information clearly and concisely.
- Ability to learn new systems, software, and administrative processes quickly and efficiently.
- Demonstrated ability to work both independently with minimal supervision and collaboratively as part of a dynamic team.
- High degree of professionalism, discretion, and confidentiality when handling sensitive information.
- Self-motivated with a proactive approach to identifying needs and completing tasks.
Preferred Qualifications
- Currently enrolled in or recently graduated from a post-secondary program (e.g., Business Administration, Public Administration, Communications, English, or a related field).
- Previous experience in an office administrative role, particularly within an educational, research, or non-profit setting.
- Familiarity with grant writing concepts, grant administration processes, or research funding structures is considered an asset.
- Experience with database management systems, CRM software, or similar information management tools.
- An interest in academic research, institutional development, and contributing to the advancement of knowledge.
Perks & Benefits
- Opportunity to gain invaluable practical experience in a vital administrative function within a leading Canadian university.
- Supportive learning environment with mentorship from experienced professionals in grant administration.
- Flexible part-time hours designed to accommodate personal and academic schedules.
- Access to a wide array of university resources, facilities, and professional development opportunities.
- A chance to contribute directly to impactful research and community projects that make a real difference.
- Work in a vibrant, intellectually stimulating campus environment located in the scenic Sahali district of Kamloops.
How to Apply
Interested candidates are strongly encouraged to submit their complete application, including a comprehensive cover letter outlining their interest in this trainee role and how their qualifications align, along with a detailed resume. Please ensure your application highlights your exceptional organizational skills, meticulous attention to detail, and your enthusiasm for learning about grant administration within an academic setting. Click on the application link below to apply directly through our official university career portal.