About Company
Career.zycto is reshaping the future of work by connecting top-tier talent with innovative opportunities across diverse industries. We are a dynamic, fast-paced organization committed to fostering a supportive and growth-oriented remote culture. For an HR Assistant, this means an environment where your organizational prowess and communication skills are not just valued, but essential to our distributed team’s success. Join us and play a pivotal role in building a workplace where every individual thrives, making a tangible impact on our company’s most valuable asset: our people.
Job Description
Are you an impeccably organized and proactive individual with a passion for people and a knack for seamless remote operations? Career.zycto is actively seeking a dedicated HR Assistant – Remote Coordination to join our vibrant, fully distributed team in Ottawa, Ontario. This pivotal role is perfect for someone eager to be the backbone of our human resources department, ensuring smooth HR processes and exceptional support for our remote workforce. In a world increasingly embracing remote work, your expertise will be crucial in maintaining our strong company culture, facilitating efficient communication, and optimizing our virtual HR services.
As an HR Assistant focused on Remote Coordination, you will be instrumental in supporting the entire employee lifecycle, from onboarding new hires into our virtual environment to managing ongoing employee relations and offboarding. You’ll become proficient in various HR technologies and digital collaboration tools, leveraging them to streamline administrative tasks and enhance the remote employee experience. This position offers a unique opportunity to contribute significantly to our growth, working alongside a supportive team dedicated to innovation and employee well-being.
We believe that a successful remote environment is built on clear communication, robust support systems, and proactive engagement. Your day-to-day will involve coordinating virtual meetings, managing digital HR files with utmost confidentiality, assisting with benefits administration for a geographically dispersed team, and supporting our HR team in various projects designed to foster connection and productivity. You’ll be the go-to person for general HR inquiries, providing timely and accurate information to our remote staff, and ensuring compliance with employment laws relevant to a distributed Canadian workforce.
Career.zycto prides itself on being an employer that values flexibility, professional development, and a healthy work-life balance. We are looking for an HR Assistant who is not only detail-oriented and empathetic but also possesses a keen understanding of the nuances of remote work dynamics. If you’re ready to make a tangible impact by ensuring our remote team feels supported, connected, and empowered, and if you thrive in an autonomous yet collaborative virtual setting, we encourage you to apply. This is more than an administrative role; it’s a chance to shape the future of work with a forward-thinking company.
Key Responsibilities
- Coordinate and facilitate all aspects of remote new hire onboarding, including documentation, system access, and virtual orientation sessions.
- Manage and maintain accurate digital employee records and HR information systems (HRIS) with strict confidentiality.
- Provide administrative support to the HR team for various projects, including performance management, training initiatives, and policy updates.
- Assist with benefits administration and inquiries for a geographically dispersed remote workforce.
- Schedule and coordinate virtual meetings, interviews, and events using various collaboration platforms.
- Act as the first point of contact for general HR inquiries from remote employees, escalating issues as necessary.
- Support the development and implementation of HR policies and procedures tailored for a remote environment.
- Prepare HR-related reports and presentations as required.
- Ensure compliance with federal and provincial employment standards and regulations.
- Facilitate offboarding processes for remote employees, including exit interviews and final documentation.
Required Skills
- 1-2 years of experience in an HR administrative or assistant role.
- Demonstrated experience in a remote or hybrid work environment.
- Proficiency in HRIS and applicant tracking systems (e.g., BambooHR, Workday, Greenhouse).
- Excellent written and verbal communication skills, especially for virtual interactions.
- Strong organizational skills and meticulous attention to detail.
- Ability to handle confidential information with discretion and integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong problem-solving abilities and a proactive approach to tasks.
Preferred Qualifications
- Post-secondary education in Human Resources, Business Administration, or a related field.
- Knowledge of Canadian employment law and regulations, particularly in Ontario.
- Experience with virtual collaboration tools such as Slack, Microsoft Teams, or Zoom.
- CHRP/CHRL designation or working towards one.
- Experience with employee engagement initiatives in a remote setting.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and flexible work arrangements.
- Opportunities for professional development and continuous learning.
- Access to cutting-edge HR technology and tools.
- Supportive and collaborative remote team culture.
- Virtual team-building events and social activities.
How to Apply
Ready to contribute your expertise to a thriving remote team? Please click on the application link below to submit your resume and a cover letter detailing your experience in HR and remote coordination. We look forward to reviewing your application and learning more about how you can contribute to Career.zycto’s success.
