About Company
At Career.zycto, we believe in fostering a dynamic and inclusive workplace where every team member contributes to our collective success. We’re a forward-thinking firm committed to empowering talent and enhancing organizational effectiveness through innovative HR solutions. For an HR Onboarding Assistant, this means joining a supportive team dedicated to creating an exceptional first impression for new hires. You’ll gain invaluable foundational experience in HR operations, directly impacting our employee journey and contributing to our vibrant company culture right from day one.
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Job Description
Are you eager to kickstart your career in Human Resources with a company that values growth, impact, and a positive employee experience? Career.zycto is seeking a highly motivated and detail-oriented HR Onboarding Assistant to join our thriving team in Winnipeg, Manitoba. This entry-level role is an exceptional opportunity for a proactive individual looking to build a strong foundation in HR, specifically focusing on the critical initial stages of an employee’s journey.
As our HR Onboarding Assistant, you will play a pivotal role in ensuring a seamless, welcoming, and efficient onboarding experience for all new hires. From the moment a candidate accepts an offer until their successful integration into our team, you will be the friendly face and organized hand guiding them through the initial steps. This position is far more than administrative; it’s about making a lasting first impression, embodying our company culture, and setting our new employees up for success from day one.
You will be responsible for a wide array of tasks, including preparing onboarding documentation, coordinating first-day logistics, assisting with HR system data entry, and answering new hires’ initial questions. This role offers direct exposure to various HR functions, providing a comprehensive understanding of talent acquisition, employee relations, and HR compliance. You’ll work closely with the broader HR team, hiring managers, and new employees, making you an integral part of our operational efficiency and employee satisfaction.
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We are looking for someone with an incredible eye for detail, excellent communication skills, and a genuine passion for helping others. If you are organized, resourceful, eager to learn, and thrive in a fast-paced environment where no two days are quite the same, then Career.zycto is the place for you. We are committed to nurturing talent and providing opportunities for professional development. Join us and contribute to building a workplace where every employee feels valued, supported, and ready to make an impact. This is your chance to shine in a role that is crucial for our continued success and employee satisfaction.
Key Responsibilities
- Coordinate and facilitate the smooth onboarding process for all new hires, ensuring a positive first impression.
- Prepare and distribute new hire paperwork, including offer letters, contracts, and benefits information.
- Maintain accurate and up-to-date employee records in the HR information system (HRIS).
- Assist with scheduling orientation sessions and conducting initial HR policy overviews.
- Act as a primary point of contact for new employees, addressing initial questions and guiding them through company procedures.
- Collaborate with IT, facilities, and other departments to ensure new hires have necessary equipment and workspace setup.
- Support the HR team with various administrative tasks, projects, and report generation as needed.
- Ensure compliance with all relevant employment laws and company policies during the onboarding process.
- Contribute to the continuous improvement of onboarding processes and materials.
Required Skills
- High school diploma or equivalent.
- Strong organizational skills and exceptional attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with discretion.
- A proactive attitude and willingness to learn.
- Demonstrated ability to work effectively in a team environment.
Preferred Qualifications
- Post-secondary education in Human Resources, Business Administration, or a related field.
- Previous administrative or customer service experience.
- Familiarity with HR information systems (HRIS).
Perks & Benefits
- Comprehensive health and dental benefits package.
- Paid time off and holidays.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Conveniently located office in Winnipeg, Manitoba.
- Employee assistance program.
- Company-sponsored social events.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We look forward to reviewing your application and learning how you can contribute to our team at Career.zycto.
