About Company
At Career.zycto, we believe that a smooth onboarding experience is the cornerstone of employee success and retention. For an HR Onboarding Assistant, this means a dynamic environment where your meticulous organizational skills directly shape new hires’ first impressions and long-term engagement. We’re not just filling roles; we’re building careers by ensuring every new team member feels valued, supported, and ready to contribute from day one. Join us, and become an indispensable architect of positive beginnings, fostering a welcoming and efficient entry point for diverse talent within a forward-thinking, remote-first culture.
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Job Description
Career.zycto is seeking a highly organized and empathetic HR Onboarding Assistant to join our remote team. This pivotal role is perfect for someone passionate about creating exceptional first impressions and ensuring a seamless transition for all new employees into our vibrant culture. You will be instrumental in guiding new hires through their initial journey, from pre-employment paperwork to their first few weeks on the job, all while working remotely. This involves coordinating all aspects of the onboarding process, acting as a primary point of contact, and ensuring every new team member feels welcomed, informed, and equipped for success. This exciting opportunity allows you to directly contribute to our employee experience, shape our employer brand, and support our mission to connect top talent. If you thrive in a fast-paced virtual environment, possess excellent communication skills, and are dedicated to fostering positive beginnings, we encourage you to apply. Your attention to detail and proactive approach will simplify complex procedures and make initial days memorable for our incoming colleagues.
Key Responsibilities
- Manage the end-to-end onboarding process for new hires, from pre-hire to initial weeks.
- Prepare and distribute essential onboarding materials, including welcome kits and IT resources.
- Coordinate and facilitate virtual new hire orientations and ensure stakeholder engagement.
- Serve as the primary contact for new hires, addressing inquiries and providing ongoing support.
- Ensure timely completion of all pre-employment checks, background verifications, and compliance forms.
- Accurately maintain and update employee records within the HRIS system.
- Collaborate cross-functionally with IT, HRBPs, and other departments for a smooth integration.
- Gather and analyze new hire feedback to continuously enhance the onboarding experience.
Required Skills
- 1.5+ years of dedicated HR administrative or onboarding experience.
- Strong grasp of HR best practices and employment law, particularly for onboarding.
- Proficiency in HRIS/ATS platforms (e.g., Workday, BambooHR).
- Exceptional organizational, time management, and attention-to-detail skills for a remote setting.
- Excellent written and verbal communication, coupled with strong interpersonal abilities.
- Proficiency with Microsoft Office Suite.
Preferred Qualifications
- Bachelor's degree or diploma in HR or a related field.
- Experience with virtual collaboration tools (e.g., Slack, Teams).
- Familiarity with Canadian/BC employment standards.
- Experience creating digital onboarding content; HR certification a plus.
Perks & Benefits
- Competitive salary and comprehensive benefits.
- Fully remote work with flexible scheduling.
- Opportunities for professional growth and development.
- Supportive team culture and work-life balance initiatives.
- Paid time off, holidays, and technology stipend.
- Health and wellness programs.
How to Apply
Ready to make a significant impact on our new hires’ journeys? Please click on the application link below to submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this remote HR Onboarding Assistant role. We appreciate all applications, but only selected candidates will be contacted for an interview.
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