About Company
Career.zycto is a dynamic and forward-thinking organization dedicated to optimizing human resources functions. For an HR Records Management Assistant, our environment offers a unique opportunity to build a foundational understanding of HR operations in a supportive and structured setting. We pride ourselves on fostering professional growth, embracing efficient processes, and valuing accuracy in every detail. Join a team where your contributions directly impact our operational excellence and employee experience, making Career.zycto an ideal place to kickstart or advance your career in HR administration. We are committed to developing our talent.
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Job Description
We are seeking a highly organized and detail-oriented HR Records Management Assistant to join our team in Corktown, Hamilton, for an immediate start. This pivotal role involves maintaining the integrity and accessibility of our human resources records, ensuring compliance with all applicable regulations and company policies. The successful candidate will be instrumental in supporting the HR department’s daily operations by managing both physical and digital employee files, processing documentation, and assisting with various administrative tasks. This position offers an excellent opportunity for an individual passionate about HR administration to contribute significantly to our operational efficiency and employee experience.
Your work will directly impact our ability to operate smoothly, efficiently, and compliantly. You’ll be the backbone of our HR data, ensuring everything from onboarding documents to performance reviews are meticulously organized and readily available when needed. This is not just a filing job; it’s about safeguarding sensitive information, streamlining processes, and providing crucial support that allows our HR team to focus on strategic initiatives. If you thrive in a structured environment, possess an eagle eye for detail, and are eager to grow your HR career, Career.zycto is the place for you. We value proactive individuals who are keen to learn and contribute meaningfully from day one.
Key Responsibilities
- Manage and maintain accurate physical and digital employee records, ensuring data integrity and confidentiality.
- Process new hire documentation, terminations, and changes in employee status promptly and accurately.
- Perform regular audits of HR files to ensure compliance with company policies and legal requirements.
- Assist with the scanning, indexing, and archiving of documents into our HR information system (HRIS).
- Respond to internal and external requests for employee information in accordance with privacy regulations.
- Support HR team with general administrative tasks, including scheduling, correspondence, and report generation.
- Ensure proper classification and storage of sensitive HR documents.
- Identify and recommend improvements for records management processes and systems.
- Maintain up-to-date knowledge of relevant employment laws and data protection regulations.
- Collaborate with other departments to ensure seamless information flow and data accuracy.
Required Skills
- Proven experience (1+ year) in an administrative or records management role, preferably within HR.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong understanding of data confidentiality and privacy principles (e.g., PHI, PII).
- Ability to work independently and as part of a team in a fast-paced environment.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple tasks and prioritize effectively.
- High level of integrity and discretion when handling sensitive information.
Preferred Qualifications
- Post-secondary education in Human Resources, Business Administration, or a related field.
- Experience with HR Information Systems (HRIS) or document management software.
- Knowledge of Canadian employment law and HR best practices.
- A desire for continuous learning and professional development in the HR field.
Perks & Benefits
- Competitive salary and benefits package.
- Opportunities for professional growth and career advancement.
- Supportive and collaborative work environment.
- Access to training and development resources.
- Work-life balance initiatives.
- Immediate start to kickstart your career quickly.
How to Apply
Eager to make an immediate impact? We encourage all qualified candidates to apply directly through the provided application link below. Please ensure your resume highlights your relevant experience in records management and HR administration. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team. Click on the link below to apply for this job.
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