About Company
Kickstart your legal career with Career.zycto, a dynamic firm dedicated to fostering new talent within the legal landscape. We pride ourselves on creating an environment where ambition meets opportunity, making us an ideal launchpad for an Entry Level Legal Assistant. Our collaborative culture emphasizes mentorship and continuous learning, ensuring you gain invaluable experience across diverse legal practices. Join a team where your contributions are recognized, and your professional growth is a priority. We are committed to empowering our employees to achieve their full potential, providing the tools and support needed to thrive in a demanding yet rewarding profession.
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Job Description
Are you eager to embark on a fulfilling career in the legal field? Career.zycto is seeking a highly motivated and detail-oriented Entry Level Legal Assistant to join our bustling Downtown Toronto office. This is an exceptional opportunity for individuals passionate about law to gain hands-on experience and contribute meaningfully to a professional legal environment.
As an Entry Level Legal Assistant, you will play a crucial role in supporting our legal team, ensuring the smooth and efficient operation of daily tasks. You’ll be at the heart of our practice, assisting with document preparation, file management, scheduling, and communication. This position offers a foundational understanding of various legal processes and procedures, making it an invaluable stepping stone for your long-term career aspirations. We are committed to providing comprehensive training and mentorship, equipping you with the essential skills and knowledge required to excel in the legal industry.
We understand that stepping into your first legal role can be both exciting and daunting. That’s why we’ve cultivated a supportive and inclusive atmosphere where learning is encouraged, and questions are welcomed. You’ll work alongside experienced legal professionals who are dedicated to guiding your development, offering insights into the complexities of legal work, and helping you build a robust skill set. Your contributions will directly impact our efficiency and client satisfaction, providing a tangible sense of accomplishment even in an entry-level capacity. We believe in fostering a collaborative environment where every team member, regardless of experience, plays a vital role in our collective success. This role is not just about administrative support; it’s about gaining exposure to real-world legal challenges, understanding the intricacies of case management, and developing critical professional etiquette. If you are a proactive individual with a keen eye for detail, excellent organizational abilities, and a strong desire to learn, we invite you to apply. This role is perfect for someone who is ready to immerse themselves in the legal world and grow with a forward-thinking firm. Join Career.zycto and begin shaping your legal future today.
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Key Responsibilities
- Draft and format legal documents, correspondence, and memos under supervision.
- Manage and organize physical and electronic client files, ensuring accuracy and easy accessibility.
- Schedule appointments, meetings, and court dates, and maintain calendars for legal professionals.
- Conduct basic legal research and gather relevant information as directed.
- Prepare outgoing mail, faxes, and emails, and handle incoming communications.
- Answer incoming phone calls, greet clients and visitors, and direct inquiries appropriately.
- Assist with billing procedures, expense reports, and client account management.
- Maintain office supplies, manage inventory, and ensure equipment is in working order.
- Perform general administrative and clerical duties to support the legal team's daily operations.
Required Skills
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and time management abilities with excellent multitasking capabilities.
- Outstanding attention to detail and accuracy in all tasks.
- Ability to work effectively both independently and collaboratively as part of a team.
- Proactive attitude with a strong eagerness to learn new tasks, systems, and legal concepts.
- High level of professionalism, discretion, and ethical conduct.
- Ability to maintain confidentiality regarding sensitive legal matters.
Preferred Qualifications
- Post-secondary education in Legal Administration, Paralegal Studies, or a related field (certificate or diploma).
- Previous office administration experience, even if not directly within a legal setting.
- Basic familiarity with legal terminology, procedures, and court processes.
- Experience with legal practice management software or document management systems.
Perks & Benefits
- Competitive entry-level salary with regular performance reviews.
- Comprehensive health, dental, and vision benefits package.
- Extensive opportunities for professional development, training, and mentorship programs.
- Supportive, inclusive, and collaborative work environment.
- Generous paid time off, including vacation and sick days, plus statutory holidays.
- Convenient Downtown Toronto office location, easily accessible by public transit.
- Employee assistance program offering confidential support services.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their interest in the legal field and why they would be a great fit for Career.zycto. Please ensure your application highlights any relevant skills or experiences, even if not directly legal-related. We look forward to reviewing your application!
