About Company
Delroy Williams & Associates is a well-established and respected law firm rooted in the heart of Falmouth, Trelawny, Jamaica. With a steadfast commitment to justice and community, we pride ourselves on delivering comprehensive and personalized legal services across a spectrum of practice areas. Our expertise spans property law, family law, civil litigation, probate matters, and more, ensuring our clients receive robust representation and tailored advice. We operate on the principles of integrity, professionalism, and unwavering client advocacy, fostering a supportive and dynamic environment where legal excellence thrives. At Delroy Williams & Associates, we believe in empowering our team members, providing continuous opportunities for growth and development, and actively contributing to the positive advancement of the legal landscape in Jamaica. Join us and become part of a team dedicated to making a tangible difference in the lives of our clients and the community.
Job Description
Are you an ambitious, highly organized, and detail-oriented individual eager to launch your career in the dynamic legal field? Delroy Williams & Associates is seeking a motivated Entry-Level Legal Assistant to join our vibrant team in Falmouth, Trelawny. This is an exceptional opportunity for a recent graduate, or someone new to the legal profession, to gain invaluable hands-on experience within a reputable law firm setting. As a Legal Assistant, you will play a pivotal role in supporting our experienced attorneys and ensuring the seamless operation of our legal practice. You will be exposed to diverse areas of law, learn the intricacies of legal procedures, and contribute directly to our mission of providing outstanding legal representation to our valued clients.
We are looking for someone with a strong work ethic, a meticulous eye for detail, excellent organizational skills, and a genuine passion for justice and the legal profession. This role is perfect for a quick learner who is proactive, adaptable, and committed to developing a long-term career in the legal sector. You will be an integral part of our daily operations, handling crucial administrative tasks, assisting with the preparation of legal documents, and engaging in client communications, all while benefiting from the guidance and mentorship of seasoned legal professionals. We foster a collaborative and supportive environment where continuous learning is encouraged, ensuring you have the resources and support needed to grow both personally and professionally. If you are ready to immerse yourself in the fast-paced world of law and contribute to meaningful and impactful work, we encourage you to apply and become a foundational member of our dedicated team.
Key Responsibilities
- Provide comprehensive administrative support to attorneys, including managing schedules, coordinating meetings, and organizing client appointments.
- Assist in drafting, proofreading, and formatting various legal documents such as pleadings, motions, agreements, affidavits, and correspondence under attorney supervision.
- Conduct basic legal research to support ongoing cases and projects, utilizing online databases, physical law libraries, and other reliable resources.
- Manage and maintain both physical and electronic client files, ensuring all documents are accurately categorized, updated, and easily retrievable.
- Professionally answer and direct client calls, serve as a primary point of contact, and ensure exceptional client service and communication.
- Prepare and process court filings, ensuring strict adherence to deadlines, court rules, and procedural requirements.
- Assist with billing procedures, expense reports, invoice generation, and other financial administrative tasks as required.
- Coordinate various logistical arrangements, including client meetings, internal conferences, and travel plans for attorneys.
- Maintain the highest level of confidentiality for all client information and sensitive firm matters with unwavering integrity and discretion.
- Perform general office duties such as photocopying, scanning, mailing, faxing, and efficient management of office supplies.
- Support the legal team in trial preparation, which includes organizing exhibits, witness materials, and other case-related documentation.
- Collaborate effectively with other team members to ensure efficient workflow, foster a positive office environment, and achieve collective goals.
- Transcribe dictations, if necessary, and prepare memos and summaries of meetings or legal findings.
- Assist with intake of new clients by gathering initial information and setting up client files.
Required Skills
- Exceptional organizational skills with a strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Excellent written and verbal communication skills in English, demonstrating impeccable grammar, spelling, and punctuation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy.
- High degree of professionalism, discretion, and an unwavering ability to maintain strict confidentiality.
- Strong attention to detail and accuracy in all work performed, no matter how minute.
- Ability to work both independently with minimal supervision and collaboratively as a valued member of a team.
- Proactive attitude, eager to learn new concepts, legal procedures, and software quickly.
- A genuine interest in the legal field and a steadfast commitment to professional growth and development.
Preferred Qualifications
- Associate's degree or diploma in Legal Studies, Paralegal Studies, or a closely related field.
- Familiarity with basic legal terminology and a general understanding of the Jamaican legal system.
- Prior experience with legal document management systems or case management software (e.g., Clio, MyCase).
- Basic understanding of e-filing procedures and court portals.
- Proficiency in a second language (e.g., Spanish) would be an asset.
Perks & Benefits
- Competitive entry-level salary commensurate with experience and qualifications.
- Significant opportunities for professional development and mentorship from experienced attorneys.
- A supportive, collaborative, and professional work environment.
- Exposure to diverse and challenging areas of law, offering broad learning experiences.
- Paid time off for vacation and sick leave, in addition to national public holidays.
- The chance to contribute to a meaningful and impactful legal practice within the community.
- Potential for long-term career growth and advancement within the firm based on performance.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please include a detailed resume and a cover letter outlining your interest in the legal field and why you would be a great fit for Delroy Williams & Associates.