About Company
Ison Harrison is one of Yorkshire’s most established and reputable law firms, serving individuals and businesses across the region for decades. With a proud heritage dating back to 1978, we have grown to become a full-service practice offering expert legal advice across a comprehensive range of services, including corporate and commercial law, property, family, and private client matters. Our Headingley office is a vital part of our community presence, providing accessible, high-quality legal support to local residents and businesses. We pride ourselves on our client-focused approach, commitment to excellence, and fostering a supportive and professional working environment for our dedicated team. We believe in nurturing talent, encouraging professional growth, and ensuring our staff have the resources and opportunities to thrive. Joining Ison Harrison means becoming part of a firm that values integrity, teamwork, and making a real difference in the lives of our clients.
Job Description
Ison Harrison Solicitors is seeking an experienced and highly organized Legal Secretary to join our dynamic Corporate and Commercial team at our bustling Headingley office. This is a crucial role supporting our fee earners and partners in delivering exceptional legal services to our corporate clients. You will be instrumental in managing administrative tasks, ensuring the smooth operation of daily activities, and contributing to the overall efficiency of the department.
The ideal candidate will possess a strong background in corporate law administration, demonstrating meticulous attention to detail, proactive organizational skills, and a professional demeanor. You will be responsible for a diverse range of secretarial and administrative duties, often working under pressure to meet tight deadlines while maintaining the highest standards of accuracy and confidentiality. This role offers an excellent opportunity to work within a prestigious legal environment, gain exposure to complex corporate transactions, and play a pivotal part in the success of our team. We are looking for an individual who is not only proficient in legal secretarial duties but also eager to contribute to a collaborative and client-focused culture. Your ability to anticipate needs, manage multiple priorities, and communicate effectively will be key to your success in this demanding yet rewarding position.
Key Responsibilities
- Providing comprehensive secretarial and administrative support to fee earners and partners within the Corporate and Commercial department.
- Drafting, preparing, and formatting legal documents, correspondence, and presentations with precision and adherence to firm standards.
- Managing diaries, scheduling appointments, organizing meetings, and coordinating travel arrangements.
- Handling incoming and outgoing communications, including telephone calls, emails, and postal correspondence, ensuring timely and professional responses.
- Maintaining accurate and up-to-date client files, both physical and electronic, ensuring strict confidentiality and data protection.
- Processing new client instructions, conducting client due diligence checks, and managing conflict searches.
- Assisting with billing processes, time recording, expense reports, and financial administration.
- Liaising professionally with clients, external counsel, and third parties.
- Conducting basic legal research and preparing bundles for court or client meetings when required.
- Ensuring compliance with firm policies and procedures, including risk management and anti-money laundering regulations.
Required Skills
- Proven experience as a Legal Secretary, specifically within a corporate, commercial, or finance law environment (minimum 3 years).
- Exceptional typing skills and advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong understanding of legal terminology and corporate legal processes.
- Excellent organizational and time management skills with the ability to prioritize and manage multiple tasks.
- High degree of accuracy and meticulous attention to detail.
- Professional telephone manner and strong written and verbal communication skills.
- Ability to work autonomously and as part of a team, demonstrating initiative and discretion.
- Proficiency in legal case management systems and document management software.
Preferred Qualifications
- Relevant secretarial qualification (e.g., CILEx Level 3 Diploma in Legal Secretaries).
- Experience with specific legal accounting software (e.g., Partner for Windows, Aderant).
- Familiarity with company house forms and procedures.
Perks & Benefits
- Competitive salary package.
- Generous annual leave entitlement.
- Pension scheme with employer contributions.
- Private medical insurance.
- Life assurance.
- Cycle to work scheme.
- Access to employee assistance programme and wellbeing initiatives.
- Opportunities for professional development and training.
- Supportive and collaborative working environment within a highly respected law firm.
- Modern office located in the vibrant Headingley area with excellent transport links.
How to Apply
If you are a highly skilled and dedicated Legal Secretary looking for a challenging yet rewarding role within a leading corporate legal department, we encourage you to apply. Please click on the application link below to submit your CV and a covering letter outlining your suitability for this position and your relevant experience. We look forward to reviewing your application.