About Company
Juristconsult Chambers is a leading law firm in Mauritius, renowned for its commitment to legal excellence, integrity, and client satisfaction. Established with a vision to provide comprehensive legal solutions, we pride ourselves on a team of highly skilled lawyers and dedicated support staff who work collaboratively to uphold the highest standards of the legal profession. We serve a diverse clientele, ranging from individuals to multinational corporations, across various sectors, offering expertise in corporate law, litigation, financial services law, and more. At Juristconsult Chambers, we foster a dynamic and professional environment where talent is nurtured, and contributions are valued. Joining our team means becoming part of an institution that is shaping the legal landscape of Mauritius and beyond, offering unparalleled opportunities for growth and professional development.
Job Description
We are seeking a highly organised, proactive, and meticulous Legal Secretary to provide comprehensive administrative and secretarial support to our lawyers and legal team. This pivotal role requires an individual with exceptional document management skills, a strong understanding of legal procedures, and an unwavering commitment to confidentiality and professionalism. As a Legal Secretary, you will be instrumental in ensuring the smooth and efficient operation of our legal practice, handling a wide array of tasks that demand precision and attention to detail. Your responsibilities will extend beyond traditional secretarial duties to encompass critical document preparation, client communication, and case file management, directly contributing to the success of our legal matters. This position offers a unique opportunity to work closely with experienced legal professionals, gain deep insights into various facets of law, and contribute to a collaborative and intellectually stimulating environment. If you are passionate about the legal field, possess outstanding organisational abilities, and thrive in a fast-paced setting, we encourage you to apply. We are looking for a candidate who can anticipate needs, manage priorities effectively, and maintain a high level of discretion, ensuring that our lawyers can focus on delivering exceptional legal counsel to our clients.
Key Responsibilities
- Manage and maintain lawyers' calendars, scheduling appointments, meetings, and court appearances.
- Prepare, proofread, and format legal documents, correspondence, pleadings, and reports with exceptional accuracy.
- Organise and maintain physical and electronic client files, ensuring all documentation is up-to-date and easily accessible.
- Handle incoming and outgoing mail, emails, and phone calls, professionally liaising with clients, courts, and external parties.
- Assist with legal research, gather relevant case information, and compile litigation support materials.
- Process invoices, expenses, and manage billing cycles, coordinating with the finance department as required.
- Ensure strict adherence to confidentiality protocols and data protection regulations at all times.
Required Skills
- Proven experience as a Legal Secretary or Executive Assistant in a legal environment (minimum 3 years).
- Excellent proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal software.
- Superior written and verbal communication skills in English and French.
- Exceptional organisational and time management abilities, with a keen eye for detail.
- Ability to work independently, prioritise tasks, and manage multiple deadlines effectively.
- High degree of professionalism, discretion, and ethical conduct.
- Strong understanding of legal terminology, procedures, and document formatting.
Preferred Qualifications
- A diploma or certification in Legal Secretarial Studies or Office Administration.
- Proficiency in additional languages relevant to the Mauritian business context.
- Experience with document management systems and e-filing platforms.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health and wellness benefits.
- Opportunities for continuous professional development and training.
- A supportive and collaborative work environment.
- Paid annual leave and public holidays.
How to Apply
Interested candidates who meet the above criteria are invited to submit their detailed CV, cover letter outlining their suitability for the role, and expected salary. Please ensure your application highlights your experience in legal secretarial support and document management. We encourage you to click on the link below to apply for the job directly.