About Company
The Zanzibar AIDS Commission (ZAC) is a governmental agency established to coordinate and oversee all activities related to HIV/AIDS prevention, control, care, and support in Zanzibar. ZAC works closely with local communities, international partners, and government ministries to implement comprehensive programs aimed at reducing new infections, providing care for people living with HIV, and mitigating the socio-economic impact of the epidemic on the islands. Our mission is to foster a Zanzibar free from HIV/AIDS, ensuring a healthy and productive society for all its residents.
Job Description
The Zanzibar AIDS Commission (ZAC) is seeking a highly motivated and dedicated NGO Program Assistant to join our dynamic team in Stone Town. This full-time position is pivotal in supporting the effective implementation and coordination of ZAC’s various HIV/AIDS programs and initiatives across Zanzibar. The Program Assistant will play a crucial role in ensuring the smooth operation of daily program activities, providing essential administrative and logistical support to program managers and officers. This is an incredible opportunity for an enthusiastic individual passionate about public health, community development, and making a tangible difference in the lives of vulnerable populations. You will be instrumental in assisting with project planning, monitoring, evaluation, and reporting, ensuring that all activities align with ZAC’s strategic goals and donor requirements.
Your daily tasks will include preparing and organizing program-related documents, managing schedules for meetings and field visits, assisting with event coordination, and maintaining comprehensive program databases. You will also be responsible for drafting correspondence, compiling reports, and facilitating communication with partners and stakeholders. This role requires a keen eye for detail, the ability to manage multiple priorities simultaneously, and a strong commitment to accuracy in all tasks. The ideal candidate will possess excellent organizational skills, a proactive attitude, and the ability to work collaboratively in a fast-paced environment. They will contribute to data collection, compilation, and initial analysis, helping ZAC to track progress, identify trends, and demonstrate impact. This role requires a commitment to ZAC’s mission and values, a strong work ethic, and a desire to grow within the non-profit sector. If you are looking for a challenging yet rewarding role where your contributions directly impact community health outcomes, and you thrive in a supportive team environment, we encourage you to apply. You will contribute to a healthier Zanzibar by supporting programs that educate, prevent, and care, contributing directly to the welfare of the Zanzibari community.
Key Responsibilities
- Provide comprehensive administrative and logistical support to program managers and officers.
- Assist in the planning, coordination, and implementation of various program activities and events.
- Maintain and regularly update program databases, records, and comprehensive filing systems.
- Draft professional correspondence, reports, presentations, and other program-related documents.
- Facilitate effective communication with program partners, stakeholders, and beneficiaries.
- Assist with data collection, compilation, and preliminary analysis for monitoring and evaluation purposes.
- Support the organization of meetings, workshops, and training sessions, including scheduling, venue booking, and material preparation.
- Monitor program expenditures and assist with budget tracking and financial reporting.
- Conduct field visits as needed to support program activities and gather crucial information.
- Ensure strict compliance with ZAC policies, donor requirements, and relevant governmental regulations.
Required Skills
- Proven experience in an administrative or program support role, preferably within an NGO setting.
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills in both English and Swahili.
- Ability to work effectively both independently and as a collaborative member of a team.
- High level of attention to detail and accuracy in all tasks.
- Demonstrated ability to handle confidential information with utmost discretion.
- Proactive and resourceful approach to problem-solving.
Preferred Qualifications
- Bachelor's degree in Public Health, Social Sciences, Development Studies, or a closely related field.
- Familiarity with basic project management tools and methodologies.
- Experience working with diverse communities in Zanzibar.
- Knowledge of HIV/AIDS issues and public health challenges prevalent in Tanzania.
- Experience in data entry and basic data analysis techniques.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance coverage.
- Generous paid time off and observance of public holidays.
- Opportunities for continuous professional development and training.
- A supportive and collaborative work environment dedicated to a vital cause.
- The chance to directly contribute to a significant public health mission in Zanzibar.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a compelling cover letter outlining their suitability for the role. Please ensure your cover letter highlights your experience in NGO program support and your commitment to public health. Encourage applicants to click on the link below to apply for the job.