About Company
Are you ready to be the organizational backbone of a dynamic team? Career.zycto thrives on precision and support, making it the perfect environment for a detail-oriented Office Clerk. We champion growth, value proactive contributions, and ensure every team member feels integral to our collective success. Here, your administrative prowess won’t just keep things running smoothly; it will actively contribute to an efficient and positive workplace culture, directly impacting our collaborative achievements. Join us and shape an environment where every detail matters.
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Job Description
Career.zycto is seeking a highly organized and proactive Office Clerk – Administrative Support to join our team in the vibrant Gaslamp Quarter. This pivotal role is ideal for an individual who excels in a fast-paced environment and is passionate about contributing to the seamless operation of a professional office. As the first point of contact for many, you will play a crucial role in maintaining our professional image and ensuring a welcoming atmosphere for clients and team members alike. Your day-to-day will involve a diverse range of administrative tasks, from managing correspondence and coordinating schedules to maintaining office supplies and supporting various departmental needs. We are looking for someone with an eagle eye for detail, exceptional communication skills, and a strong work ethic. If you are a self-starter who thrives on efficiency and takes pride in a well-organized workspace, this is an excellent opportunity to grow with a forward-thinking company. You will be instrumental in supporting our operational success, allowing our core teams to focus on their primary objectives, knowing that the administrative foundations are robust and reliable. We value initiative and dedication, offering a supportive environment where your contributions are recognized and appreciated.
Key Responsibilities
- Manage incoming and outgoing mail, packages, and deliveries, ensuring timely distribution.
- Maintain office supply inventory, placing orders as needed, and managing vendor relationships for office essentials.
- Perform data entry, filing, scanning, and photocopying to maintain accurate and accessible records.
- Greet and assist visitors with a professional and welcoming demeanor, directing them to the appropriate personnel.
- Answer and direct phone calls, taking messages and providing information as required.
- Assist with scheduling appointments, meetings, and coordinating conference room bookings.
- Support various departments with administrative tasks, including document preparation, report generation, and presentation assistance.
- Ensure the office common areas, such as the reception and meeting rooms, are tidy and presentable.
- Assist in organizing company events, internal meetings, and team-building activities.
- Handle sensitive information with discretion and maintain strict confidentiality.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- High level of attention to detail and accuracy.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Proven ability to work independently and as part of a team.
- Customer service-oriented mindset.
Preferred Qualifications
- Associate's degree in Business Administration or related field.
- Previous experience in an office administrative or clerical role.
- Familiarity with office equipment (e.g., multi-line phone systems, postal machines).
- Experience with basic office software for scheduling or task management.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off (vacation, sick leave, holidays).
- Opportunities for professional development and training.
- Modern, collaborative office environment in a prime Gaslamp Quarter location.
- Company-sponsored team events and social gatherings.
- Commuter benefits program.
- Employee assistance program.
How to Apply
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience. Please click on the application link below to apply for this exciting opportunity.
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