About Company
Are you ready to be the welcoming face of a dynamic and forward-thinking organization? At Career.zycto, we believe that an exceptional first impression sets the stage for every successful interaction. We are a rapidly expanding HR solutions provider dedicated to connecting talent with opportunity across various sectors. For an office reception assistant, this means stepping into a vibrant environment where your organizational skills and cheerful demeanor are highly valued. You’ll play a pivotal role in ensuring smooth daily operations, acting as the crucial link between our internal teams and external partners. Join us and contribute directly to a culture of efficiency and warmth.
Advertisement
Job Description
Career.zycto is seeking a professional, organized, and friendly Office Reception Assistant to join our thriving team in Durumi, Abuja. As the first point of contact for our clients, partners, and candidates, you will be instrumental in creating a positive and welcoming environment. This role is more than just answering phones; it’s about being the central hub of our office operations, ensuring everything runs smoothly from greeting visitors to managing administrative tasks. You will play a vital role in supporting our team’s productivity and maintaining our reputation for excellence. We are looking for someone with an impeccable sense of professionalism, a proactive attitude, and a genuine desire to provide outstanding service. This is an exciting opportunity for an individual who thrives in a fast-paced environment and is eager to grow their administrative career within a dynamic HR solutions company. If you possess excellent communication skills, a keen eye for detail, and a passion for creating an organized and efficient workspace, we encourage you to apply. Join Career.zycto and become an integral part of a team dedicated to making a difference.
Key Responsibilities
- Greet and welcome visitors with a professional and friendly demeanor, directing them to the appropriate person or department.
- Manage incoming calls, screen and forward calls, take messages, and provide basic information accurately and courteously.
- Maintain a tidy, organized, and presentable reception area, ensuring a professional first impression.
- Receive, sort, and distribute daily mail, deliveries, and couriers, both incoming and outgoing.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Assist with various administrative tasks, including data entry, filing, scanning, photocopying, and preparing documents.
- Monitor and order office supplies, ensuring adequate stock levels are maintained.
- Support the management team with ad-hoc requests and special projects as needed.
- Maintain security by following procedures, monitoring the logbook, and issuing visitor badges.
- Handle basic inquiries and provide information about the company to callers and visitors.
Required Skills
- Proven work experience as a Receptionist, Front Office Representative, or similar role (minimum 12 months).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Solid written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Professional attitude and appearance.
- Ability to be resourceful and proactive when issues arise.
- Strong customer service orientation.
- High school diploma or equivalent.
Preferred Qualifications
- OND/HND/B.Sc. in Business Administration, Office Management, or a related field.
- Experience with office management systems (e.g., scheduling software).
- Familiarity with office equipment (e.g., fax machines, printers, scanners).
- Ability to work independently and as part of a team.
- A positive and energetic personality.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Health insurance benefits.
- Paid time off and public holidays.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
- Modern and well-equipped office space.
- Team building activities and social events.
How to Apply
Interested and qualified candidates are encouraged to apply by clicking on the application link below. Please ensure your resume is up-to-date and highlights your relevant experience and skills. We look forward to reviewing your application.
Advertisement
