About Company
Are you a proactive individual eager to make a tangible impact from day one? Career.zycto offers a dynamic and supportive environment where your efficiency directly contributes to our success. As a rapidly evolving firm dedicated to innovative HR and recruitment solutions, we thrive on precision and teamwork. We empower our staff, including our crucial support roles, to grow within a culture that values dedication and a strong work ethic. Join us, and become an essential link in our operational chain, ensuring seamless communication and robust administrative support across all departments.
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Job Description
Career.zycto is actively seeking a diligent and reliable Office Runner & Document Delivery Specialist to enhance our team in Umoja, Nairobi. This pivotal entry-level role is perfectly suited for an individual who excels in a fast-paced setting and possesses exceptional organizational capabilities. As a vital contributor to our operational efficiency, you will be instrumental in the timely and secure delivery of important documents, sensitive packages, and various materials, facilitating both internal departmental flow and external client interactions. Beyond deliveries, you will play a crucial role in maintaining optimal office supplies, providing essential administrative assistance, and generally ensuring the smooth, uninterrupted flow of our daily business operations.
We are on the lookout for someone with a meticulous eye for detail, a profound sense of responsibility, and a consistently proactive approach to tasks. Your aptitude for managing multiple assignments concurrently, prioritizing effectively under pressure, and communicating with clarity and precision will be indispensable to your success in this position. This role presents an exceptional opportunity to acquire invaluable practical experience within a professional corporate framework, offering a unique chance to contribute significantly to our team’s overall productivity and strategic goals. If you are passionate about delivering outstanding support services and aspire to a role where your hard work and dedication are consistently recognized and highly valued, we warmly encourage you to apply and seize the opportunity to become a key player in the ongoing success story of Career.zycto.
Key Responsibilities
- Execute timely and secure collection and delivery of documents, mail, packages, and other items to various departments, clients, and external partners.
- Efficiently manage, organize, and process both incoming and outgoing mail, ensuring accurate logging and appropriate distribution.
- Provide essential administrative support, including but not limited to photocopying, scanning, precise filing, and data entry.
- Maintain comprehensive inventory of office supplies, stationery, and other consumables, proactively ensuring adequate stock levels and initiating replenishment requests as needed.
- Support the meticulous preparation of meeting rooms, ensuring they are consistently tidy, fully equipped, and ready for use.
- Undertake bank errands, facilitate utility payments, and manage other critical external logistical tasks as required.
- Ensure the general cleanliness, organization, and professional appearance of common office areas at all times.
- Adhere strictly to all company policies and procedures, with particular emphasis on document security, data privacy, and confidentiality guidelines.
- Provide general, courteous, and professional support to staff and visitors, maintaining a helpful and approachable demeanor.
Required Skills
- Proven ability to manage time effectively and prioritize tasks efficiently to meet deadlines.
- Excellent verbal and written communication and strong interpersonal skills.
- Strong sense of responsibility, unwavering reliability, and strict punctuality.
- Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
- Basic computer literacy, including proficiency in Microsoft Office Suite (Word, Excel).
- Good physical condition and capability to carry moderate packages.
- Familiarity with Umoja and surrounding areas of Nairobi for efficient navigation and delivery.
Preferred Qualifications
- A minimum of a Kenya Certificate of Secondary Education (KCSE) or an equivalent qualification.
- Previous experience (even informal) in a similar office support or delivery role.
- Demonstrated experience in handling confidential documents with utmost discretion and integrity.
- A valid motorcycle riding license could be an added advantage for faster and more flexible deliveries.
Perks & Benefits
- Competitive monthly salary package.
- Comprehensive health insurance coverage for peace of mind.
- Significant opportunities for professional development and career growth within the company.
- A highly supportive, collaborative, and friendly work environment.
- Generous paid annual leave and observance of all public holidays.
- Participation in employee recognition programs that celebrate contributions.
- Convenient and accessible office location within Umoja, Nairobi.
How to Apply
Eager to join our dynamic team and make a real difference? We invite passionate and dedicated individuals to apply for this exciting opportunity. Please click on the application link below to submit your updated resume and a brief, compelling cover letter outlining your suitability for the Office Runner & Document Delivery Specialist role. We eagerly look forward to reviewing your application!
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