About Company
Jamaica Public Service Company Limited (JPSCo) is the sole distributor of electricity in Jamaica, committed to powering the nation’s progress and enhancing the quality of life for all Jamaicans. With a legacy spanning over a century, JPSCo is at the forefront of the energy sector, driven by a vision to provide reliable, affordable, and sustainable energy solutions. We are dedicated to operational excellence, customer satisfaction, and fostering a culture of innovation and safety. Our team is our greatest asset, and we invest in their development, ensuring they have the tools and environment to thrive. Joining JPSCo means becoming part of a vital organization that impacts every aspect of Jamaican society, contributing to a brighter, more energized future. We value integrity, teamwork, and a relentless pursuit of excellence in all we do.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Office Staff member to provide essential General Administration and Clerical Support at our Bog Walk, St. Catherine office. This full-time position is crucial for maintaining the smooth daily operations of our local branch, ensuring efficient information flow and a supportive environment for our team and customers.
The successful candidate will be the backbone of our administrative functions, handling a variety of tasks that range from managing documents and maintaining records to assisting with communication and logistical support. You will play a pivotal role in ensuring that all administrative processes are executed with precision, timeliness, and professionalism, directly contributing to our operational efficiency and customer service excellence. This role requires a high degree of discretion, the ability to prioritize tasks effectively, and a commitment to maintaining confidentiality.
At JPSCo, we believe in empowering our employees and fostering a collaborative workplace where everyone’s contribution is valued. If you are passionate about administrative excellence, possess a strong work ethic, and are eager to contribute to a company that powers the nation, we encourage you to apply. This is an excellent opportunity for an individual looking to grow their career within a dynamic and essential industry, surrounded by a supportive team dedicated to making a tangible difference in the community.
Key Responsibilities
- Manage and organize physical and electronic filing systems, ensuring documents are accurately categorized and easily retrievable.
- Perform data entry tasks with high accuracy, inputting information into various databases and software systems.
- Prepare, edit, and proofread various documents, reports, presentations, and correspondence.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries to the appropriate personnel.
- Maintain office supplies inventory, place orders, and ensure all necessary resources are available.
- Assist with scheduling appointments, meetings, and coordinating logistical arrangements as required.
- Provide front-desk support, greeting visitors and directing them appropriately while maintaining a welcoming environment.
- Support senior staff with administrative tasks, including travel arrangements and expense reporting.
- Operate and maintain office equipment such as printers, copiers, and scanners, troubleshooting minor issues.
- Assist in organizing company events, internal communications, and other special projects as assigned.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High level of accuracy and attention to detail
- Ability to work independently and as part of a team
- Effective problem-solving skills
- Professional demeanor and customer service orientation
- Basic knowledge of office equipment operation
Preferred Qualifications
- Associate's Degree or Diploma in Business Administration, Office Management, or a related field
- Familiarity with industry-specific software or Enterprise Resource Planning (ERP) systems
- Experience in a utility or regulated industry environment
- Typing speed of at least 45 words per minute
Perks & Benefits
- Comprehensive Health and Dental Insurance
- Contributory Pension Plan
- Paid Time Off (Vacation, Sick Leave, Public Holidays)
- Professional Development and Training Opportunities
- Employee Wellness Programs
- Life and Disability Insurance
- Employee Assistance Program
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and qualifications for this role.