About Company
Are you ready to become the cornerstone of executive efficiency? At Career.zycto, a thriving professional services firm, we pride ourselves on fostering an environment where every team member plays a crucial role in our collective success. For a Personal Assistant specialising in diary and travel, this means stepping into a dynamic setting where your organisational prowess directly impacts our leadership’s productivity and reach. We value proactive thinking, meticulous attention to detail, and a commitment to seamless operations, offering an unparalleled opportunity to grow within a supportive and forward-thinking culture.
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Job Description
Career.zycto is seeking a highly organised, proactive, and discreet Personal Assistant with a strong focus on diary management and travel coordination to support our senior leadership team. This pivotal role requires an individual who thrives in a fast-paced environment, capable of managing complex schedules, orchestrating intricate travel plans, and ensuring the smooth flow of daily operations. You will be instrumental in maximising our executives’ productivity by anticipating needs, solving problems before they arise, and maintaining impeccable order amidst demanding schedules.
Your day will be dynamic and varied, ranging from strategically planning international itineraries and arranging accommodations to meticulously managing multiple diaries, scheduling meetings, and preparing necessary documentation. The ideal candidate will possess an exceptional ability to multitask, demonstrate sound judgment under pressure, and maintain the highest level of confidentiality. This is more than just an administrative role; it’s an opportunity to become an indispensable partner to our leaders, contributing directly to the efficiency and effectiveness of our professional services delivery. We are looking for someone who takes immense pride in their organisational skills, is an excellent communicator, and has a keen eye for detail, ensuring every aspect of our executives’ professional lives runs seamlessly. If you are passionate about providing top-tier support and are eager to make a significant impact within a forward-thinking organisation, we encourage you to apply.
Key Responsibilities
- Proactively manage complex diaries for senior executives, including scheduling meetings, appointments, and conferences, anticipating potential conflicts and resolving them efficiently.
- Coordinate and arrange extensive national and international travel itineraries, including flights, accommodation, visas, ground transportation, and detailed travel packs.
- Act as a primary point of contact, screening calls, emails, and correspondence, and handling inquiries with professionalism and discretion.
- Prepare presentations, reports, and other documents, ensuring accuracy and adherence to company standards.
- Organise and facilitate meetings, including booking venues, arranging refreshments, preparing agendas, and circulating minutes.
- Process expenses, invoices, and other financial administration with meticulous attention to detail.
- Maintain highly confidential information with utmost integrity and discretion.
- Undertake various administrative tasks to support the smooth operation of the executive office.
Required Skills
- Minimum of 2 years of experience in a Personal Assistant or Executive Assistant role, specifically with diary and travel management.
- Exceptional organisational and time management skills, with the ability to prioritise effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management software.
- Excellent written and verbal communication skills, with a professional and articulate demeanour.
- Proven ability to manage multiple tasks simultaneously and work effectively under pressure.
- High level of discretion and confidentiality.
- Strong problem-solving abilities and a proactive approach to tasks.
Preferred Qualifications
- A formal secretarial or administrative qualification.
- Experience working within a professional services or corporate environment.
- Familiarity with various online booking systems and travel agency platforms.
- Ability to adapt quickly to new technologies and processes.
Perks & Benefits
- Competitive salary package.
- Generous holiday allowance.
- Private health insurance.
- Company pension scheme.
- Professional development opportunities and training.
- Supportive and collaborative work environment.
- Employee assistance program.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We kindly request that you submit your CV and a covering letter outlining your suitability for the role and why you are interested in joining Career.zycto.
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