About Company
Driving project success is at the heart of Career.zycto’s mission. We are a dynamic professional services firm in Cardiff, committed to empowering businesses through meticulous planning and execution. For a Project Coordinator focused on deliverables and timelines, our environment offers unparalleled opportunities to refine processes, anticipate challenges, and ensure seamless project progression. You’ll thrive here if you value clarity, efficiency, and a supportive team dedicated to achieving excellence. Join us to make a tangible impact and grow your career within a forward-thinking organization.
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Job Description
Are you a detail-oriented, organized professional with a passion for ensuring projects stay on track and deliver on time? Career.zycto, a leading professional services firm based in Llanishen, Cardiff, is actively seeking a highly motivated Project Coordinator specializing in Deliverables & Timelines. This pivotal role is perfect for someone who thrives on structure, clear communication, and proactive problem-solving within a dynamic work environment.
As our Project Coordinator, you will be instrumental in the successful execution of diverse projects, playing a critical role in managing and monitoring project schedules, tracking progress against established milestones, and ensuring all deliverables are met precisely and punctually. You will serve as the central point of contact for project stakeholders regarding timelines, adeptly communicating updates, anticipating bottlenecks, and proactively addressing any potential risks or delays before they impact project outcomes. Your exceptional organizational skills will be vital in maintaining comprehensive project documentation, facilitating efficient information flow across all teams, and ensuring every team member is aligned with the project’s chronological objectives.
This role requires a proactive and strategic approach to project management. You won’t just react to issues; you’ll anticipate them, working closely with Project Managers, team leads, and external partners to mitigate challenges and keep our projects moving forward seamlessly. You will take ownership of the scheduling process, from initial planning and resource forecasting to final delivery, ensuring that resources are allocated effectively and that dependencies are clearly understood and managed. Your ability to translate complex project plans into actionable tasks, meticulously monitor their completion, and generate insightful progress reports will directly contribute to our clients’ satisfaction and our firm’s reputation for excellence. This collaborative effort ensures not only successful project completion but also the continuous improvement of our internal processes.
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If you are passionate about precision, driven by deadlines, and committed to fostering collaborative environments that consistently achieve outstanding results, we encourage you to apply. Join Career.zycto and become a key player in a team that values innovation, integrity, and the relentless pursuit of project success, where your contributions directly shape our growth and client triumphs.
Key Responsibilities
- Develop, maintain, and meticulously track project schedules, highlighting key milestones and critical path dependencies.
- Monitor project progress against established timelines and baselines, identifying and reporting on potential delays or roadblocks.
- Coordinate effectively with internal teams and external stakeholders to ensure timely delivery of all project components and deliverables.
- Prepare and distribute regular, comprehensive project status reports, emphasizing deliverables completion, timeline adherence, and emerging risks.
- Facilitate project meetings, document actions and decisions accurately, and ensure diligent follow-up on all agreed-upon tasks.
- Manage and organize all project documentation, ensuring deliverables are accurately recorded, version-controlled, and archived.
- Assist Project Managers in the definition of project scope and objectives, ensuring all relevant stakeholders are involved and aligned.
- Proactively identify, assess, and escalate risks pertaining to project timelines and deliverables, proposing mitigation strategies.
- Support project managers in resource allocation and capacity planning efforts to optimize project flow.
- Ensure strict adherence to quality standards and client specifications for all project outputs and deliverables.
Required Skills
- Proven experience (minimum 1 year) in project coordination or a similar role, with a strong focus on scheduling, tracking, and reporting.
- Exceptional organizational skills and a meticulous attention to detail.
- Strong proficiency in project management software (e.g., Microsoft Project, Asana, Jira, Trello).
- Excellent written and verbal communication and interpersonal abilities, capable of engaging with diverse stakeholders.
- Demonstrated ability to thrive in a fast-paced, deadline-driven environment, managing multiple priorities effectively.
- High proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Strong analytical and problem-solving skills, with a proactive approach to issue resolution.
Preferred Qualifications
- Bachelor's degree in Business Administration, Project Management, or a related field.
- Project management certification (e.g., CAPM, PRINCE2 Foundation).
- Experience working with diverse project teams and cross-functional departments.
- Familiarity with Agile methodologies and principles.
- Previous experience within a professional services or consulting environment.
Perks & Benefits
- Competitive salary package with performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off, including holidays and vacation days.
- Opportunities for continuous professional development and career advancement.
- Modern, collaborative office environment located in a vibrant area.
- Regular team-building events and social gatherings.
- Company pension scheme with employer contributions.
- Employee assistance program for personal and professional support.
How to Apply
Ready to make a significant impact on critical projects? We invite you to apply by clicking the link below. Please submit your resume and a compelling cover letter detailing your experience with project coordination, particularly your strengths in managing deliverables and timelines. We look forward to reviewing your application and exploring how your skills can contribute to Career.zycto’s success.
