About Company
EllisDon is a leading employee-owned, international construction services company, recognized globally for pushing the boundaries of construction and innovation. With a rich history spanning over 70 years, we’ve built a reputation for excellence, integrity, and a commitment to our people and communities. From iconic skyscrapers to vital infrastructure projects, our portfolio showcases our dedication to quality and our ability to tackle complex challenges. We believe in fostering a dynamic and inclusive work environment where every team member is empowered to contribute, grow, and make a significant impact. At EllisDon, you’re not just building structures; you’re building a career with purpose and potential. Join our Mississauga team and become part of a legacy of innovation and achievement.
Job Description
Are you meticulously organized with a keen eye for detail and a passion for project coordination? EllisDon is seeking a motivated and adaptable Project Scheduling Aide to join our dynamic team in Mississauga. This role is perfect for an individual who thrives in a fast-paced environment and is looking for a position that offers flexible hours to accommodate their lifestyle. As a Project Scheduling Aide, you will play a crucial supporting role in the successful execution of our diverse construction projects. You will work closely with Project Managers and schedulers to maintain accurate project timelines, track progress, and ensure all scheduling documentation is up-to-date. This position requires someone who can proactively identify potential scheduling conflicts, assist in resource allocation, and facilitate smooth communication across various project stakeholders. We are looking for a self-starter with excellent communication skills, a strong grasp of administrative processes, and a foundational understanding of project management principles. If you’re eager to learn, contribute to significant projects, and grow your career within a leading construction firm, we encourage you to apply. This is a unique opportunity to gain valuable experience in the construction industry while maintaining a healthy work-life balance through flexible scheduling.
Key Responsibilities
- Assist Project Managers and schedulers in developing, updating, and maintaining project schedules using relevant software (e.g., Microsoft Project, Primavera P6).
- Monitor project progress against established baselines, identifying variances and potential delays.
- Compile and distribute regular schedule reports, progress updates, and dashboards to project teams and stakeholders.
- Help coordinate resources (labor, equipment, materials) in alignment with project timelines.
- Maintain accurate project documentation, including schedule changes, meeting minutes, and change orders.
- Support the scheduling team in preparing for and facilitating project meetings, including setting agendas and distributing materials.
- Conduct data entry and maintain databases related to project milestones, deliverables, and dependencies.
- Communicate effectively with various team members to gather necessary information for schedule updates.
- Identify potential scheduling conflicts or issues and bring them to the attention of the Project Manager.
- Perform general administrative duties to support the project scheduling function.
Required Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Basic understanding of project management principles and scheduling concepts.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- High degree of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Problem-solving aptitude and a proactive approach to tasks.
Preferred Qualifications
- Experience with scheduling software such as Microsoft Project or Primavera P6.
- Post-secondary education in Project Management, Business Administration, or a related field.
- Previous experience in an administrative or project support role, preferably within construction or engineering.
- Familiarity with construction terminology and project lifecycle stages.
Perks & Benefits
- Flexible working hours to promote work-life balance.
- Opportunities for professional development and growth within a leading company.
- Mentorship from experienced industry professionals.
- Inclusive and collaborative company culture.
- Contribution to diverse and impactful construction projects.
- Competitive hourly compensation.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and skills, particularly your organizational abilities and any exposure to project scheduling or administration. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Encourage applicants to click on the link below to apply for the job.