About Company
Westdale Properties is a distinguished leader in the North American real estate industry, renowned for its unwavering commitment to developing and managing exceptional residential, commercial, and retail properties. With a robust and diverse portfolio spanning across Canada and the United States, Westdale is dedicated to creating vibrant communities and sustainable spaces that significantly enrich the lives of residents and tenants alike. For over 60 years, our family-owned and operated business has upheld a proud tradition of excellence, innovation, and integrity in every project we undertake. We firmly believe in fostering long-term relationships with our stakeholders, making strategic investments in our properties, and empowering our employees to achieve their full professional potential. Our mission extends far beyond mere property management; we strive to build enduring legacies, enhance urban landscapes, and contribute positively and sustainably to the economic and social fabric of the regions we proudly serve. Joining Westdale Properties means becoming an integral part of a passionate, collaborative, and forward-thinking team that values professional growth, continuous improvement, and a shared vision for building a better future.
Job Description
Westdale Properties is actively seeking a highly organized, detail-oriented, and proactive Project Tracking Aide to join our dynamic team on a part-time basis, conveniently located in Westdale, Hamilton. This critical role serves as the backbone of our project coordination efforts, ensuring the seamless flow of information and meticulous management of our diverse property development and management projects within the Hamilton area. As a Project Tracking Aide, you will be instrumental in providing essential administrative and coordination support to our experienced Project Managers, helping to maintain project schedules, monitor progress against established milestones, and facilitate effective communication across all project stakeholders.
Your day-to-day responsibilities will involve diligently tracking project timelines, updating comprehensive progress reports, organizing critical project documentation, and assisting with the efficient scheduling of meetings, presentations, and vital site visits. You will act as a central point of contact for internal teams, various contractors, and external partners, ensuring that all queries are directed appropriately and that information is disseminated accurately and promptly. This position offers a unique opportunity to immerse yourself in the fast-paced and rewarding world of real estate, gaining invaluable hands-on experience in project lifecycle management, budget monitoring, and stakeholder communication within a supportive and collaborative environment.
We are looking for an individual who thrives on precision, possesses exceptional organizational skills, has a strong aptitude for detail, and is eager to contribute significantly to the successful execution of projects that shape communities and enhance living spaces across the Hamilton area. If you are passionate about process efficiency, have a keen eye for detail, and are looking to grow your career in project coordination within a leading real estate organization, this part-time opportunity at Westdale Properties is ideal for you. Your contributions will directly support our commitment to delivering high-quality projects on time and within budget, consistently upholding Westdale’s esteemed reputation for excellence and innovation.
Key Responsibilities
- Assist Project Managers with the creation, maintenance, and tracking of project schedules and timelines.
- Monitor project progress and identify potential delays or issues, escalating concerns as needed.
- Organize and maintain all project documentation, including contracts, permits, reports, and communications.
- Facilitate communication between project stakeholders, contractors, and internal teams.
- Prepare and distribute project reports, meeting minutes, and status updates.
- Coordinate and schedule project-related meetings, site visits, and inspections.
- Assist with budget tracking by monitoring expenses and compiling financial data.
- Provide general administrative support to the project management team.
Required Skills
- Proven organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and accuracy
- Ability to work independently and as part of a team
- Basic understanding of project management principles
Preferred Qualifications
- Post-secondary education in Business Administration, Project Management, or a related field
- Familiarity with project management software (e.g., Asana, Trello, Microsoft Project)
- Experience in the real estate, property management, or construction industry
- Experience in a similar administrative or support role
Perks & Benefits
- Competitive hourly wage
- Flexible part-time hours
- Opportunity for professional development and growth within a leading company
- Supportive and collaborative work environment
- Exposure to diverse and impactful real estate projects
- Convenient location in Westdale, Hamilton
How to Apply
To apply for this exciting opportunity, please click on the application link below. We encourage you to submit your detailed resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this Project Tracking Aide position at Westdale Properties. We thank all applicants for their interest; however, only those selected for an interview will be contacted.