About Company
Do you thrive in a dynamic environment where your organizational skills truly shine? Career.zycto is a rapidly expanding professional services firm dedicated to connecting talent with opportunity across various industries. Based in vibrant Greeley, our mission centers on fostering impactful career paths for individuals while providing strategic staffing solutions to businesses. We value precision, proactive engagement, and a welcoming atmosphere, believing that our front office is the cornerstone of our client and candidate experience. This role offers an exceptional opportunity to be the face of our brand, making a direct impact on our daily operations and overall success.
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Job Description
Are you a highly organized, customer-focused individual with a passion for creating a positive first impression? Career.zycto is seeking an exceptional Full-Time Receptionist to join our thriving team in Northridge, Greeley. As the initial point of contact for our valued clients, candidates, and visitors, you will play a pivotal role in shaping their perception of our brand. This isn’t just a desk job; it’s an opportunity to be the welcoming voice and efficient backbone of our operations, ensuring a seamless and professional experience for everyone who interacts with us.
At Career.zycto, we believe that a positive office environment starts at the front door. Your friendly demeanor, proactive approach, and ability to multitask effectively will not only enhance our team’s productivity but also contribute significantly to our inclusive and supportive company culture. You will manage a bustling front desk, expertly handling incoming calls, greeting guests, and directing inquiries with poise and precision. Your organizational prowess will be essential in maintaining a tidy and professional reception area, managing appointment schedules, and supporting various administrative tasks that keep our office running smoothly. Every day presents new opportunities to demonstrate your commitment to excellence in customer service and operational efficiency.
This role offers more than just administrative duties; it’s a chance to grow within a dynamic professional services firm. You’ll gain exposure to the exciting world of talent acquisition and human resources, learning valuable skills and becoming an integral part of a team dedicated to making meaningful connections. We’re looking for someone who takes initiative, anticipates needs, and embraces the challenge of managing diverse responsibilities with a smile. If you’re ready to bring your energy, professionalism, and commitment to a role where you can truly make a difference from day one, we encourage you to apply and become an integral part of our success story.
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Key Responsibilities
- Greet and welcome clients, candidates, and visitors with a professional and friendly demeanor.
- Answer, screen, and forward incoming phone calls in a timely and professional manner.
- Manage and maintain a tidy and presentable reception area.
- Receive, sort, and distribute daily mail, deliveries, and incoming faxes.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Provide basic and accurate information in-person, over the phone, and via email.
- Order front office supplies and keep an inventory of stock.
- Perform general administrative and clerical support tasks, including filing, scanning, and data entry.
- Assist with preparing documents, presentations, and reports as needed.
- Manage visitor logs and issue visitor badges when required.
- Maintain office security by following procedures and controlling access via the reception desk.
- Handle incoming and outgoing couriers and postage.
- Collaborate with other administrative staff to ensure smooth office operations.
Required Skills
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent verbal and written communication skills.
- Professional attitude and appearance.
- Ability to be resourceful and proactive when issues arise.
- Exceptional organizational skills and attention to detail.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service oriented approach.
Preferred Qualifications
- High school diploma; additional certification in Office Management is a plus.
- Experience with multi-line phone systems.
- Familiarity with office equipment (e.g., fax machine, printer, scanner).
- Previous experience in a professional services or human resources environment.
- Bilingual proficiency (English/Spanish) is an asset.
Perks & Benefits
- Competitive hourly wage.
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, and holidays).
- 401(k) retirement plan with company match.
- Opportunities for professional development and growth.
- Positive and collaborative work environment.
- Employee assistance program.
- Complimentary snacks and beverages.
How to Apply
If you are a highly motivated and detail-oriented individual looking to make a significant impact in a dynamic professional environment, we encourage you to apply! Please click on the application link below to submit your resume and a brief cover letter outlining your experience and why you are the ideal candidate for this role. We look forward to hearing from you!
