About Company
Career.zycto is a dynamic recruitment firm focused on connecting top talent with leading organizations across various industries. We pride ourselves on fostering a supportive and collaborative environment where every team member contributes to our collective success. For a Receptionist, this means being the vibrant first impression, the organizational backbone, and the central hub that keeps our operations running smoothly. We value professionalism, warmth, and proactive problem-solving, offering a space where your organizational skills and positive attitude can truly shine and make a significant impact daily. Join us in shaping careers and building stronger teams.
Job Description
Are you a highly organized, enthusiastic, and customer-focused individual looking to make a significant impact from day one? Career.zycto, a leading recruitment firm in Prince George, British Columbia, is actively seeking a professional and welcoming Receptionist to join our bustling team. This isn’t just a front-desk job; it’s a pivotal role at the heart of our operations, where you’ll be the first point of contact for our valued candidates, clients, and partners. Your exceptional interpersonal skills and organizational prowess will ensure a seamless and positive experience for everyone interacting with our office.
As our Receptionist, you will be the face and voice of Career.zycto, playing a crucial role in shaping perceptions and setting the tone for our professional interactions. We are looking for someone who thrives in a fast-paced environment, can manage multiple tasks with grace, and possesses an innate ability to anticipate needs before they arise. Beyond managing calls and greeting visitors, you will be instrumental in maintaining an efficient and inviting office atmosphere, handling diverse administrative duties, and proactively supporting our recruitment consultants with various tasks. This includes managing office correspondence, coordinating schedules, and ensuring the smooth flow of information critical to our success. Your proactive approach to office management will be highly valued.
This role offers a unique opportunity to grow within a supportive team, contribute to a thriving business, and be part of a company dedicated to building successful careers. We foster a culture of respect, collaboration, and continuous improvement, where your contributions are recognized and celebrated. If you’re ready to bring your energy and expertise to a role where your contributions are highly valued and your potential for growth is recognized, offering stability and a dynamic work environment, we encourage you to apply today!
Key Responsibilities
- Warmly greet and welcome all visitors, clients, and candidates with a professional and friendly demeanor.
- Manage a multi-line phone system, directing calls efficiently and taking accurate messages.
- Maintain a tidy, organized, and professional reception area and common spaces.
- Schedule and confirm appointments and meetings for consultants and management.
- Handle incoming and outgoing mail, courier services, and package deliveries.
- Assist with various administrative tasks, including data entry, filing, scanning, and photocopying.
- Manage office supplies inventory, placing orders as needed to ensure smooth operations.
- Support recruitment consultants with candidate onboarding paperwork and preliminary screening tasks.
- Coordinate meeting room bookings and ensure rooms are set up and tidy.
- Process general inquiries via phone and email, providing accurate and helpful information.
- Ensure compliance with office security procedures by monitoring visitor access.
- Contribute to a positive team environment through collaborative efforts and proactive assistance.
Required Skills
- Minimum 1 year of experience in a reception, administrative, or customer service role.
- Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management abilities with keen attention to detail.
- Professional and approachable demeanor with a strong customer service orientation.
- Ability to multitask and prioritize effectively in a busy environment.
- Reliable and punctual with a strong work ethic.
Preferred Qualifications
- Post-secondary education in Office Administration or a related field.
- Experience working in a recruitment agency or human resources environment.
- Familiarity with CRM systems or applicant tracking systems (ATS).
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health and dental benefits package.
- Paid vacation and sick leave.
- Opportunities for professional development and career growth.
- Supportive and collaborative team environment.
- Modern and accessible office location in Prince George.
- Company-sponsored social events and team-building activities.
How to Apply
Ready to be the first friendly face and organized mind at Career.zycto? We invite qualified candidates to submit their resume and a cover letter detailing their relevant experience and why they are the perfect fit for this role. Please click on the application link below to apply directly. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
