About Company
Seeking a dynamic environment where your welcoming presence truly makes a difference? Career.zycto thrives on creating exceptional first impressions and fostering a supportive atmosphere for both our clients and our dedicated team. We believe that the front desk is the heartbeat of our operations, and we are committed to investing in individuals who embody professionalism, warmth, and efficiency. Joining us means becoming a vital part of a forward-thinking firm that values every team member’s contribution, providing a structured yet friendly setting where your organizational skills and interpersonal flair can genuinely shine and grow.
Job Description
Career.zycto is seeking an enthusiastic and highly organised Part-Time Receptionist to join our team, specifically for weekend shifts. This pivotal role is perfect for someone who excels in a front-facing capacity, enjoys interacting with a diverse range of people, and takes pride in maintaining a welcoming and efficient office environment. As the first point of contact for our clients and visitors, you will play a crucial role in shaping their experience with Career.zycto. Your responsibilities will encompass managing our reception area, handling incoming communications, and providing essential administrative support during our busiest weekend hours.
We are looking for an individual with a keen eye for detail, exceptional communication skills, and a proactive approach to their work. This position offers a fantastic opportunity to be part of a supportive team and contribute significantly to the smooth operation of our office. While prior experience in a similar role is beneficial, we are most interested in your positive attitude, reliability, and eagerness to deliver outstanding service. If you are dependable, possess a professional demeanour, and are looking for a rewarding part-time role that allows you to make a tangible impact, we encourage you to apply.
Key Responsibilities
- Warmly greet and welcome all visitors, clients, and staff to the office.
- Manage incoming calls, directing them to the appropriate department or individual with efficiency and professionalism.
- Handle incoming and outgoing mail and deliveries, ensuring accurate record-keeping.
- Maintain the tidiness and professional appearance of the reception area and common spaces.
- Assist with basic administrative tasks, including data entry, filing, and scheduling appointments.
- Provide refreshments to visitors as required and ensure meeting rooms are prepared.
- Manage the booking system for meeting rooms and visitor parking.
- Address client and visitor queries promptly and courteously, providing accurate information.
- Uphold strict confidentiality regarding all company and client information.
- Support office security procedures by monitoring visitor access and issuing passes.
Required Skills
- Excellent verbal and written communication skills.
- Proven ability to manage multiple tasks and prioritise effectively.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional interpersonal skills with a friendly and professional telephone manner.
- High level of discretion and ability to handle confidential information.
- Reliable and punctual, with a strong work ethic.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Previous experience in a reception or administrative support role.
- Familiarity with office management systems.
- A positive, proactive, and 'can-do' attitude.
- Knowledge of local Colinton/Edinburgh area.
Perks & Benefits
- Competitive hourly wage.
- Opportunity to work in a vibrant and supportive team environment.
- Training and development opportunities.
- Convenient location with good transport links.
- Employee assistance program.
- Contribution to a company pension scheme.
How to Apply
Click on the link below to apply for the job.
