About Company
Acknowledging the pivotal role administrative professionals play in education, Career.zycto is dedicated to connecting exceptional talent with vital support positions within schools. We believe a well-organized school environment is fundamental to student success and staff efficiency. Our mission is to ensure educational institutions thrive by sourcing individuals who not only meet but exceed operational demands, fostering communities where every detail contributes to a positive learning experience. Join us in making a real difference.
Job Description
Are you a highly organised and proactive individual with a passion for supporting the educational journey of young people? Career.zycto is seeking a dedicated School Administrator to join a thriving school environment in Moseley, Birmingham. This is a unique opportunity to play a crucial role in the daily operations of a vibrant educational institution, working exclusively during term time. As a School Administrator, you will be at the heart of the school’s administrative functions, ensuring smooth processes and providing essential support to students, staff, and parents.
This role demands excellent communication skills, a meticulous eye for detail, and the ability to manage multiple tasks efficiently in a busy environment. You’ll be the first point of contact for many, embodying the school’s welcoming and supportive ethos. Your contributions will directly impact the well-being and academic success of students by maintaining accurate records, facilitating communication, and ensuring compliance with school policies. We are looking for someone who can hit the ground running, bringing their administrative expertise and a positive, can-do attitude to our team. This position offers the rewarding experience of contributing to a lively school community while enjoying the benefits of working during term time, allowing for personal time during school holidays. If you thrive in a dynamic setting and are committed to administrative excellence within education, we encourage you to apply.
Key Responsibilities
- Manage the school's reception area, acting as the first point of contact for visitors, parents, and students.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing enquiries appropriately.
- Maintain accurate and confidential student records, attendance data, and personnel files using relevant school management systems (e.g., SIMS).
- Assist with the organisation of school events, meetings, and parent evenings.
- Process administrative paperwork related to admissions, pupil transfers, and leavers.
- Manage school diaries, scheduling appointments and coordinating room bookings.
- Oversee the ordering, stock control, and distribution of office supplies and school resources.
- Support the finance department with basic invoicing, payment processing, and record keeping.
- Ensure compliance with safeguarding procedures and school health and safety policies.
- Provide general administrative support to the Headteacher, senior leadership team, and teaching staff as required.
Required Skills
- Proven administrative experience, preferably within a school or educational setting.
- Excellent communication skills, both written and verbal, with a professional and friendly demeanour.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with IT systems.
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Meticulous attention to detail and accuracy in record-keeping.
- Ability to work independently and as part of a team in a fast-paced environment.
- Discretion and the ability to handle sensitive information confidentially.
- Understanding of safeguarding principles and commitment to promoting the welfare of children.
Preferred Qualifications
- Experience with school management information systems (e.g., SIMS, Arbor).
- A relevant administrative qualification (e.g., NVQ in Business Administration).
- First Aid at Work qualification.
- Knowledge of educational legislation and local authority procedures.
Perks & Benefits
- Competitive salary based on experience and qualifications.
- Term-time only working, offering excellent work-life balance during school holidays.
- Opportunity to contribute to a vibrant and supportive school community.
- Continuous professional development opportunities.
- Pension scheme.
- Access to employee assistance programmes.
How to Apply
To apply for this rewarding School Administrator position, please click on the application link below. We encourage you to submit your CV and a cover letter outlining your suitability for the role and your commitment to supporting an educational environment. We look forward to receiving your application.
