About Company
Escola Secundária de Pemba is a leading educational institution in Pemba, dedicated to providing high-quality secondary education and fostering a supportive learning environment for students across the region. With a strong commitment to academic excellence, character development, and community engagement, our school plays a crucial role in shaping the future leaders and citizens of Mozambique. We pride ourselves on a diverse and passionate faculty, dedicated administrative staff, and a vibrant student body, all working together to create an inspiring educational journey. We believe in nurturing talent, encouraging critical thinking, and empowering every individual to reach their full potential.
Job Description
Are you an organized, detail-oriented, and enthusiastic individual looking for a meaningful part-time role within a vibrant educational environment? Escola Secundária de Pemba, a cornerstone of learning and community development in Pemba North, is seeking a dedicated Part-Time School Office Clerk to join our administrative team. This vital role supports the smooth daily operations of our school, ensuring an efficient and welcoming environment for students, staff, parents, and visitors. As a School Office Clerk, you will be the first point of contact for many, playing a crucial part in managing administrative tasks, maintaining accurate records, and facilitating effective communication across the school community. We are looking for someone who thrives in a dynamic setting, possesses excellent communication skills, and is committed to supporting our mission of providing quality education. This position offers an incredible opportunity to contribute directly to the educational journey of our students and be an integral part of a supportive and collaborative team. You will be responsible for a diverse range of administrative duties that keep our school running effectively, from handling inquiries to managing documentation and assisting with school events. If you are passionate about education and have a knack for organization and detail, we encourage you to apply and help us make a difference in the lives of our students.
Key Responsibilities
- Serve as the primary point of contact for students, parents, staff, and visitors, providing courteous and helpful assistance.
- Answer and direct phone calls, take messages, and manage the school’s general email correspondence with professionalism.
- Perform general administrative duties including data entry, filing, photocopying, scanning, and maintaining organized office records.
- Assist with the registration process for new students and maintain student attendance records and other essential student information confidentially.
- Manage incoming and outgoing mail and deliveries, ensuring timely distribution.
- Maintain office supplies inventory, place orders, and ensure the office is well-stocked and tidy.
- Support teachers and administrative staff with various tasks, including preparing documents, scheduling appointments, and organizing meetings.
- Assist in the preparation and distribution of school newsletters, announcements, and other communications.
- Process routine financial transactions, such as collecting fees, issuing receipts, and maintaining basic financial records under supervision.
- Ensure the confidentiality and security of all sensitive school information and records.
- Assist with logistical arrangements for school events, parent-teacher conferences, and other activities as required.
- Operate standard office equipment efficiently.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills in Portuguese and English.
- Excellent organizational and time management abilities.
- Meticulous attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a busy environment.
- Professional demeanor and strong interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
- Prior administrative or clerical experience, preferably within an educational setting.
- Familiarity with school management software or student information systems.
- Ability to communicate in local Mozambican languages (e.g., Makhuwa, Makonde).
- A diploma or certificate in office administration or a related field.
Perks & Benefits
- Opportunity to contribute to a vibrant educational community.
- Supportive and collaborative team environment.
- Opportunities for professional development and growth.
- Meaningful work that directly impacts student success.
- Flexible part-time schedule.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter detailing their relevant experience and interest in this role. Please ensure your application highlights your organizational skills and experience with administrative tasks. Click on the link below to apply for the job.