About Company
The Forest Lawn Community Association (FLCA) is a vibrant and integral part of the Forest Lawn community in Southeast Calgary. For decades, FLCA has been dedicated to enhancing the quality of life for residents by providing a wide array of programs, services, and events that foster connection, promote well-being, and support local development. From recreational activities and educational workshops to critical social support initiatives, FLCA serves as a hub where neighbours come together, grow, and thrive. We are a passionate team committed to creating an inclusive, safe, and dynamic environment for all ages and backgrounds within our diverse community. Join us in making a tangible difference right where it matters most – in the heart of our neighbourhood.
Job Description
Are you a highly organized, enthusiastic, and community-minded individual looking to make a significant impact? The Forest Lawn Community Association (FLCA) is seeking a dedicated Full-Time Training Program Assistant to join our dynamic team. In this pivotal role, you will play an essential part in supporting the development, coordination, and delivery of our diverse training and development programs across various departments. From volunteer orientation and staff skill-building workshops to community education initiatives, your work will directly contribute to the effectiveness and success of FLCA’s mission.
Reporting to the Program Coordinator, the Training Program Assistant will be instrumental in the administrative and logistical backbone of our training efforts. This includes scheduling, preparing training materials, managing participant registrations, tracking attendance, and assisting with post-training evaluations. You will be the go-to person for ensuring our trainers and participants have everything they need for a seamless and enriching learning experience.
This is more than an administrative role; it’s an opportunity to actively contribute to community development. You’ll engage with a diverse group of staff, volunteers, and community members, helping to empower them with the knowledge and skills necessary to achieve personal and collective goals. We are looking for someone who is not only meticulous and detail-oriented but also possesses excellent interpersonal skills and a genuine passion for supporting learning and growth within a non-profit environment. If you thrive in a collaborative setting, are proactive, and eager to contribute to meaningful community initiatives, we encourage you to apply. This role offers an exciting chance to be at the heart of our community’s development, fostering an environment of continuous learning and positive change.
Key Responsibilities
- Coordinate the scheduling and logistics for all internal and external training programs, workshops, and orientation sessions.
- Prepare, organize, and distribute comprehensive training materials, presentations, and handouts.
- Manage participant registration, attendance tracking, and maintaining accurate training records in our database.
- Provide administrative support to trainers and program coordinators, including room setup, technology assistance, and material preparation.
- Assist in the development and refinement of training content, ensuring materials are current, engaging, and relevant.
- Gather feedback from training participants and assist with post-training evaluations to measure effectiveness and identify areas for improvement.
- Communicate effectively with staff, volunteers, and community members regarding training schedules, requirements, and follow-up.
- Support the onboarding process for new volunteers and staff by facilitating initial training components.
- Maintain an inventory of training resources and supplies, ensuring availability as needed.
- Contribute to a positive and supportive learning environment for all participants.
Required Skills
- Excellent organizational and time management skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with learning new software.
- Strong written and verbal communication skills, including the ability to compose clear and concise correspondence.
- Demonstrated ability to work independently and as part of a collaborative team.
- Proactive problem-solver with a positive, can-do attitude.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- A genuine interest in community development and non-profit work.
Preferred Qualifications
- Post-secondary education in Office Administration, Business, Communications, or a related field.
- Previous experience in a training, administrative, or program support role, particularly within a non-profit or educational setting.
- Familiarity with Learning Management Systems (LMS) or database management.
- Experience working with diverse community populations.
- Valid Class 5 driver's license and access to a reliable vehicle.
Perks & Benefits
- Opportunity to make a tangible difference in the Forest Lawn community.
- A supportive, collaborative, and community-focused work environment.
- Professional development and growth opportunities.
- Flexible work arrangements (where feasible).
- Access to FLCA community programs and events.
- Competitive salary and benefits package (to be discussed during interview).
How to Apply
Ready to join a team dedicated to empowering the Forest Lawn community? If your skills and passion align with this opportunity, we encourage you to apply today. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We thank all applicants for their interest; however, only those selected for an interview will be contacted.