About Company
Seneca College is one of Canada’s leading post-secondary institutions, offering a wide range of career-focused education and training across multiple campuses, including our prominent Newnham Campus located in the Willowdale district of Toronto. For over 50 years, Seneca has been committed to providing students with the skills and knowledge needed to succeed in a rapidly evolving global economy. We foster an innovative, inclusive, and supportive learning environment that prepares graduates for meaningful employment and lifelong learning. Our dedicated faculty and staff are passionate about academic excellence, student success, and community engagement, making Seneca a vibrant and rewarding place to work and study. We pride ourselves on our practical, hands-on approach to education and our strong connections with industry partners, ensuring our programs remain relevant and impactful. Joining Seneca means becoming part of a dynamic community that values diversity, collaboration, and continuous improvement, all while making a tangible difference in the lives of our students and the broader community.
Job Description
Are you an enthusiastic and highly organized individual eager to kick-start your career in a dynamic and supportive educational environment? Seneca College, a leader in post-secondary education, is seeking a motivated Entry Level Training Program Coordinator to join our dedicated team at the Willowdale, Toronto campus. This is an exceptional opportunity for a recent graduate or someone with limited professional experience to gain invaluable exposure to the intricacies of program management and coordination within a vibrant academic setting. This role is foundational for developing a strong career in educational administration, program development, or human resources training.
As an Entry Level Training Program Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of various training programs and initiatives offered by the college. You will work closely with program managers, instructors, participants, and various departmental stakeholders, providing essential administrative and logistical support that contributes directly to the success and impact of our educational offerings. This position is ideal for someone who thrives on organization, possesses excellent communication skills, is meticulously detail-oriented, and is passionate about contributing to a learning-focused community that empowers individuals through education.
Your responsibilities will span a wide range of day-to-day coordination efforts. You will be instrumental in assisting with the scheduling of training sessions, preparing and distributing comprehensive learning materials, managing participant registrations, and maintaining accurate and confidential program records and databases. Beyond administrative tasks, you’ll also serve as a key point of contact for inquiries related to program logistics, ensuring clear and timely communication with all involved parties. We are looking for a proactive problem-solver who can anticipate needs, adapt seamlessly to changing priorities in a fast-paced academic environment, and maintain a high level of accuracy and professionalism in all tasks. This role is not just about completing tasks; it’s about learning, growing, and making a tangible impact on the educational journey and career development of countless students and professionals.
Seneca College is committed to fostering an inclusive and empowering workplace where every team member is valued and given the tools to succeed. As an Entry Level Coordinator, you will receive mentorship and support from experienced professionals, allowing you to develop a robust skill set in project coordination, stakeholder communication, event management, and data administration. This role offers a unique window into the operational backbone of a major educational institution, providing a solid foundation for a rewarding career path in program administration, training and development, or higher education management. If you are ready to apply your organizational prowess and a fresh perspective to a role that truly makes a difference, contributing to the educational mission of one of Ontario’s leading colleges, we encourage you to apply.
Key Responsibilities
- Assist with the logistical coordination and scheduling of training programs and workshops.
- Prepare, organize, and distribute training materials, handouts, and necessary resources.
- Manage participant registrations, inquiries, and maintain accurate attendance records.
- Provide administrative support to program managers and instructors, including calendar management and communication.
- Maintain and update program databases, ensuring data integrity and confidentiality.
- Act as a primary point of contact for program participants regarding logistical questions.
- Support post-program activities, including feedback collection and basic reporting.
Required Skills
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of attention to detail and accuracy.
- Ability to work effectively both independently and as part of a team.
- Strong problem-solving aptitude and ability to multitask.
- Enthusiasm for learning and contributing to an educational environment.
Preferred Qualifications
- A diploma or degree in Business Administration, Education, Communications, or a related field.
- Previous experience in an administrative, coordination, or customer service role (volunteer or paid).
- Familiarity with learning management systems (LMS) or database management.
- Understanding of adult learning principles or experience in an educational setting.
Perks & Benefits
- Comprehensive health, dental, and vision benefits package.
- Participation in a robust pension plan.
- Opportunities for professional development and continuous learning.
- Tuition assistance for Seneca College courses.
- Generous paid time off, including vacation and sick leave.
- Employee wellness programs and services.
- Access to campus facilities and a vibrant community.
- Supportive and inclusive work environment.
How to Apply
Interested candidates are encouraged to apply by clicking the application link below. Please submit your resume and cover letter, highlighting your relevant skills and enthusiasm for this entry-level opportunity.