About Company
Imagine transforming dreams into unforgettable realities within a vibrant, supportive team. Career.zycto is a dynamic organization passionate about creating seamless, magical experiences for our clients. We empower our team members with the resources and autonomy to excel, fostering an environment where creativity thrives and every event is a masterpiece. For a Wedding Coordinator, this means unparalleled opportunities to craft bespoke celebrations, hone your expertise, and build a truly rewarding career in a company that values innovation and excellence in event design.
Job Description
Are you a maestro of moments, a visionary planner, and a compassionate guide ready to orchestrate the most important day in a couple’s life? Career.zycto is seeking a dedicated and passionate Full-Time Wedding Coordinator to join our esteemed team in Springfield, Missouri. This isn’t just a job; it’s an opportunity to become an integral part of unforgettable love stories, transforming visions into breathtaking realities.
As a Wedding Coordinator with Career.zycto, you will be the central point of contact for our cherished clients, guiding them through every step of their wedding planning journey. From the initial consultation where you capture their unique dreams and preferences, to the meticulous execution of their special day, your expertise will be invaluable. You will meticulously manage budgets, recommend and liaise with top-tier vendors, develop detailed timelines, and oversee all logistical aspects to ensure a flawless and stress-free experience for the couple and their guests.
Your role extends beyond mere logistics; you will be a trusted advisor, a creative collaborator, and a calm presence amidst the excitement. We believe in crafting personalized experiences, and you will have the creative freedom to infuse each wedding with distinct character and charm. On the wedding day itself, you will be on-site, coordinating vendors, managing the ceremony and reception flow, troubleshooting any unforeseen issues with grace, and ensuring every detail aligns with the couple’s vision.
We are looking for someone who possesses an innate ability to connect with people, anticipate needs, and handle multiple priorities with a poised and professional demeanor. If you thrive in a fast-paced environment, possess exceptional organizational skills, and are driven by the joy of exceeding expectations, then Career.zycto offers the perfect stage for your talents. Join us in creating timeless memories and celebrated beginnings, one magnificent wedding at a time.
Key Responsibilities
- Conduct initial consultations to understand client vision, preferences, and budget.
- Develop comprehensive wedding proposals and contracts.
- Source, vet, and manage relationships with various vendors (caterers, florists, photographers, musicians, venues, etc.).
- Create detailed wedding timelines, floor plans, and production schedules.
- Manage wedding budgets, track expenses, and negotiate vendor contracts.
- Coordinate and attend vendor meetings, site visits, and tastings.
- Provide ongoing communication and support to clients throughout the planning process.
- Oversee wedding rehearsal, ceremony, and reception on the event day.
- Act as the primary point of contact for all vendors and resolve any on-site issues promptly and professionally.
- Ensure all contractual obligations are met and client expectations are exceeded.
- Handle post-event follow-up, including final vendor payments and client feedback.
Required Skills
- Proven experience in event planning or wedding coordination (minimum 3 years).
- Exceptional organizational and time management abilities.
- Superior verbal and written communication skills.
- Strong negotiation and vendor management capabilities.
- Ability to remain calm and problem-solve effectively under pressure.
- Proficiency with event planning software (e.g., Aisle Planner, HoneyBook) and Microsoft Office Suite.
- Acute attention to detail and a passion for perfection.
- Flexibility to work evenings, weekends, and holidays as required by events.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Event Planning, or a related field.
- Certification from a recognized event planning association (e.g., CSEP, CMP, WPIC).
- A strong portfolio showcasing successful past wedding events.
- Experience with luxury event planning.
- Multilingual abilities.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- Opportunities for professional development and industry certifications.
- Contribution to a 401(k) retirement plan.
- Dynamic, creative, and supportive work environment.
- Employee discounts with preferred vendors.
- Opportunity to work on diverse and unique events.
How to Apply
Ready to help couples tie the knot in style? We invite you to bring your passion and expertise to Career.zycto. To apply, please click on the application link below. Be sure to include your resume, a cover letter outlining your experience in wedding coordination, and a link to your portfolio, if available.
