About Company
Zuri Zanzibar is a luxury design hotel nestled on the pristine shores of Kendwa Beach, renowned for its breathtaking sunsets, private beaches, and unique blend of nature and contemporary design. We are dedicated to providing unparalleled experiences for our guests, from serene getaways to unforgettable events. Our commitment to excellence extends to every detail, especially when crafting dream weddings. We pride ourselves on creating bespoke celebrations that capture the essence of our tropical paradise and the unique vision of each couple. Joining Zuri Zanzibar means becoming part of a passionate team that thrives on delivering exceptional service and creating cherished memories in one of the world’s most beautiful destinations.
Job Description
Are you passionate about turning wedding dreams into reality? Do you possess meticulous organizational skills and a flair for creative problem-solving? Zuri Zanzibar is seeking a highly motivated and detail-oriented Wedding Planning Assistant to join our dynamic events team. This role offers flexible schedules, making it ideal for individuals who can seamlessly integrate their passion for event planning with other commitments. As a Wedding Planning Assistant, you will play a crucial role in supporting our lead wedding planners in orchestrating truly memorable and seamless wedding experiences for our discerning clientele. Your responsibilities will span the entire planning process, from initial client consultations and vendor coordination to on-site event execution and post-event follow-up. You’ll be instrumental in managing timelines, preparing proposals, liaising with suppliers, and ensuring all logistical aspects are flawlessly executed. This position requires a proactive individual with excellent communication skills, a keen eye for detail, and the ability to thrive in a fast-paced, high-pressure environment. If you are eager to contribute your talents to a luxury brand known for its exceptional service and stunning settings, and you’re ready to embrace the magic of wedding planning in Zanzibar, we encourage you to apply. This is an incredible opportunity to grow your expertise within the hospitality and event management industry, working with a team dedicated to crafting extraordinary celebrations.
Key Responsibilities
- Assist lead wedding planners in all stages of wedding coordination, from initial inquiry to post-event wrap-up.
- Conduct research on vendors (florists, photographers, caterers, entertainment) and obtain quotes, maintaining a comprehensive vendor database.
- Prepare detailed proposals, contracts, and timelines for clients.
- Schedule and attend client meetings, taking detailed notes and following up on action items.
- Manage RSVPs, guest lists, and seating arrangements.
- Coordinate logistical details, including venue setup, décor, catering, and transportation.
- Handle administrative tasks such as filing, invoicing, and payment tracking.
- Provide on-site support during wedding events, ensuring smooth execution and addressing any unforeseen issues.
- Liaise effectively with internal hotel departments (F&B, housekeeping, front desk) to ensure seamless service delivery.
- Assist with event styling and decor setup as required.
- Maintain clear and constant communication with clients, vendors, and team members.
- Assist in marketing and promotional activities for wedding services.
Required Skills
- Proven experience in an administrative or coordination role, preferably within hospitality or event planning.
- Exceptional organizational skills and meticulous attention to detail.
- Strong verbal and written communication skills in English (Swahili is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask, prioritize, and manage time effectively under pressure.
- A proactive attitude and problem-solving mindset.
- Excellent interpersonal skills and a client-focused approach.
- Ability to work flexible hours, including evenings, weekends, and holidays as required by events.
Preferred Qualifications
- A diploma or degree in Hospitality Management, Event Planning, Marketing, or a related field.
- Previous experience specifically in wedding planning or luxury event coordination.
- Familiarity with event management software.
- Knowledge of local vendors and cultural nuances in Zanzibar.
- A passion for weddings and a creative eye for design.
Perks & Benefits
- Competitive salary with opportunities for growth.
- Flexible working arrangements to support work-life balance.
- Opportunity to work in a stunning luxury resort environment.
- Exposure to high-profile events and international clientele.
- Professional development and training opportunities.
- Discounted rates on hotel services and amenities.
- A supportive and collaborative team culture.
How to Apply
If you are ready to embark on an exciting career in luxury wedding planning and believe you have the skills and passion to excel in this role, we encourage you to apply. Please click on the application link below to submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for Zuri Zanzibar. In your cover letter, please highlight your availability and any specific experience with flexible work schedules. We look forward to reviewing your application and potentially welcoming you to our team!