About Company
Moore Barlow is a dynamic, forward-thinking law firm with a robust presence across the South of England and a national reach, providing a comprehensive range of legal services to individuals and businesses. With key offices in Southampton, Guildford, Lymington, London, and Godalming, we are dedicated to delivering exceptional client care and innovative legal solutions. Our firm is built on a foundation of collaboration, expertise, and a commitment to understanding and meeting our clients’ evolving needs. We pride ourselves on fostering a supportive, inclusive, and progressive work environment where our people are encouraged to develop their skills, contribute to our collective success, and make a tangible difference. We are continually investing in technology and infrastructure to support flexible working models that prioritize efficiency and employee well-being, attracting top talent passionate about law and client service.
Job Description
Are you a highly skilled and exceptionally organized administrative professional with a profound understanding of the legal sector, seeking a fulfilling remote role within a prestigious firm? Moore Barlow LLP invites you to apply for the pivotal position of Work from Home Legal Administrative Partner. This unique opportunity allows you to provide comprehensive, high-level administrative and secretarial support to our esteemed legal partners and fee-earners, ensuring the seamless and efficient operation of their demanding practices, all from the convenience and comfort of your dedicated home office.
We are searching for an individual who excels in a virtual environment, demonstrating exemplary communication skills, a proactive approach, and a strong problem-solving mindset. In this role, you will be instrumental in managing complex schedules, meticulously preparing critical legal documents, coordinating essential client communications, and maintaining immaculate digital records. This is more than just an administrative role; it’s a true partnership where your organizational prowess, initiative, and attention to detail directly contribute to the successful delivery of our legal services. You will be expected to anticipate needs, expertly manage priorities under pressure, and consistently apply the utmost discretion and confidentiality regarding all sensitive matters.
At Moore Barlow, we champion modern work models that prioritize efficiency, flexibility, and employee well-being. As a Work from Home Legal Administrative Partner, you will be fully integrated into our firm, benefiting from our robust IT infrastructure, state-of-the-art collaborative digital tools, and a supportive team culture that thrives across physical distances. This role is perfectly suited for a self-motivated, tech-savvy professional with a deep understanding of legal terminology, procedures, and compliance standards. If you are ready to elevate your administrative career within a leading law firm and make a significant contribution to a thriving legal practice, we strongly encourage you to apply.
Key Responsibilities
- Provide advanced administrative and secretarial support to multiple legal partners and fee-earners, including sophisticated diary management, virtual meeting coordination, and complex travel arrangements.
- Draft, review, and format a wide range of legal documents, correspondence, presentations, and reports, ensuring impeccable accuracy, grammar, and adherence to firm-wide standards.
- Manage and prioritize inbound and outbound client communications, including screening calls, handling sensitive enquiries, and drafting professional email responses on behalf of partners.
- Organize and maintain highly efficient electronic filing systems, ensuring all documents, client information, and case files are accurately recorded, easily accessible, and compliant with data protection regulations.
- Coordinate and schedule virtual and occasional in-person meetings, conferences, court hearings, and depositions, including preparing comprehensive agendas and distributing relevant materials.
- Assist with preliminary legal research tasks, comprehensive case preparation, and the management of intricate client databases.
- Process billing, invoices, and financial records with precision, working closely with the finance department to ensure timely and accurate client charges and expense reconciliations.
- Proactively identify, suggest, and implement administrative efficiencies and improvements within the remote work framework to enhance productivity and workflow.
- Maintain strict confidentiality and exercise absolute discretion regarding all client matters, firm strategies, and sensitive internal information.
Required Skills
- Minimum of 5 years of proven experience in a senior administrative or legal secretarial role within a reputable law firm.
- Demonstrated experience supporting multiple senior-level professionals or legal partners in a fast-paced environment.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and experience with legal practice management software.
- Superior written and verbal communication skills, with an unwavering eye for grammar, punctuation, and professional legal tone.
- Outstanding organizational, time management, and multitasking abilities, capable of prioritizing complex tasks effectively and meeting deadlines in a remote setting.
- Proven ability to work independently, exercise sound judgment, take initiative, and maintain high productivity without direct supervision.
- Strong understanding of legal terminology, court procedures, ethical guidelines, and compliance requirements specific to the UK legal system.
- High level of discretion, integrity, and ability to handle highly confidential information with absolute trustworthiness.
Preferred Qualifications
- Legal Secretarial qualification (e.g., CILEx Level 3 Diploma in Legal Secretaries or equivalent).
- Experience with specific legal accounting or CRM systems commonly used by large firms (e.g., Aderant, InterAction).
- Familiarity and proficiency with digital dictation software (e.g., BigHand) and advanced virtual collaboration tools.
- Experience working in a remote or hybrid administrative support role previously.
Perks & Benefits
- Competitive salary package commensurate with experience and performance-based bonuses.
- Flexible remote working arrangement, promoting an excellent work-life balance and autonomy.
- Generous annual leave allowance plus bank holidays.
- Comprehensive health and wellness benefits package, including private medical insurance.
- Robust pension scheme with significant employer contributions.
- Excellent opportunities for continuous professional development, training, and career advancement.
- Access to a highly supportive and collaborative firm culture, fostering strong team connections even in a remote setting.
- Provision of state-of-the-art technological support and equipment for an optimized home office setup.
How to Apply
Interested candidates are invited to submit their detailed CV and a compelling cover letter outlining their suitability for this Work from Home Legal Administrative Partner role. Please highlight your relevant experience in legal administration, your ability to thrive in a remote work environment, and your commitment to excellence. Click on the application link below to apply through our careers portal, specifying the role you are applying for in your cover letter.