About Company
For a Legal Secretary specializing in Family Law, Career.zycto offers an unparalleled environment to thrive. We are a dynamic firm deeply committed to providing exceptional legal support in sensitive family matters. Our team fosters collaboration, respects individual contributions, and prioritizes professional development. Here, your organizational prowess and empathetic communication skills will directly contribute to positive client outcomes, making a tangible difference in people’s lives. Join us to be an integral part of a supportive and forward-thinking legal practice where your dedication to excellence is truly valued and rewarded.
Job Description
We are actively seeking a highly skilled and compassionate Legal Secretary with specific experience in Family Law to join our bustling Melbourne, Florida office immediately. This is an incredible opportunity for a proactive individual to become a vital part of a legal team dedicated to guiding clients through complex and often emotional family matters. As our Legal Secretary, you will be the backbone of our family law practice, providing comprehensive administrative and secretarial support to our attorneys. Your role will involve managing a demanding caseload, ensuring all documents are meticulously prepared, and maintaining seamless communication between clients, attorneys, and the courts. The ideal candidate will possess an unwavering commitment to confidentiality, exceptional organizational skills, and a genuine desire to contribute to a supportive and efficient legal environment. This position requires someone who can hit the ground running, adept at handling a fast-paced setting while maintaining precision and professionalism. If you are passionate about family law and eager to apply your expertise in a meaningful way, we encourage you to apply.
Key Responsibilities
- Draft, proofread, and format various legal documents, including pleadings, motions, orders, and correspondence specific to family law cases (e.g., dissolutions, paternity, child support, custody agreements).
- Manage attorney calendars, schedule appointments, court dates, mediations, and client meetings efficiently.
- Prepare and process court filings, ensuring strict adherence to Florida court rules and deadlines, including electronic filing procedures.
- Maintain organized and confidential client files, both physical and electronic, ensuring all documentation is current and accessible.
- Act as a primary point of contact for clients, courts, opposing counsel, and third parties, handling inquiries with professionalism and discretion.
- Transcribe dictation, prepare expense reports, and assist with billing and invoicing processes.
- Conduct basic legal research and gather relevant case information as requested by attorneys.
- Perform general office duties, including answering phones, managing mail, scanning, copying, and ordering supplies.
- Assist in the preparation for hearings, depositions, and trials by compiling necessary documents and exhibits.
Required Skills
- Minimum of 2 years of recent experience as a Legal Secretary, specifically within Family Law.
- Proficiency in legal case management software (e.g., Clio, MyCase, or similar).
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Exceptional written and verbal communication skills, with a keen eye for grammar and punctuation.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines.
- Demonstrated ability to maintain strict client confidentiality and exercise sound judgment.
- Thorough understanding of Florida court rules and procedures, particularly in family law.
- Ability to work independently with minimal supervision and collaboratively within a team environment.
Preferred Qualifications
- Associate's degree or paralegal certificate from an accredited institution.
- Experience with e-filing systems for Florida courts.
- Active Notary Public commission in Florida.
- Bilingual (English/Spanish) communication skills.
- Knowledge of discovery processes and document production in family law.
Perks & Benefits
- Competitive annual salary commensurate with experience.
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off (PTO) and paid holidays.
- 401(k) retirement savings plan with company matching contributions.
- Opportunities for professional development and continuing education.
- Supportive and collaborative team-oriented work environment.
- Convenient on-site parking.
How to Apply
Interested candidates are invited to submit a detailed resume and a compelling cover letter outlining their relevant experience and why they are the ideal candidate for this immediate start position. Click on the application link below to apply.
