About Company
Seeking a dynamic start to your professional journey? Career.zycto offers a unique launchpad for ambitious individuals like you. We are a forward-thinking recruitment and staffing firm dedicated to connecting talent with opportunity across various industries. At Career.zycto, an Operations Assistant isn’t just a support role; it’s a vital cog in our daily success, providing a hands-on experience in a fast-paced environment. We pride ourselves on fostering a collaborative culture where learning is encouraged, and contributions are recognized. Join us to develop essential business skills and grow within a supportive team committed to excellence and innovation.
Job Description
Career.zycto is excited to announce an opening for an enthusiastic and organized Operations Assistant to join our vibrant team in Pointe-Claire, Montreal. This is an exceptional entry-level opportunity for individuals eager to kickstart their career in business operations within the dynamic recruitment industry. As an Operations Assistant, you will play a crucial role in ensuring the smooth and efficient running of our daily administrative and operational activities. You will be instrumental in supporting various departments, including recruitment, finance, and human resources, by managing critical tasks that underpin our success.
This position offers a unique chance to gain hands-on experience across multiple facets of a fast-growing company. We are looking for someone who is proactive, detail-oriented, and possesses a strong desire to learn and contribute. You will be exposed to diverse operational challenges and provided with the mentorship and tools necessary to develop foundational business skills, from process optimization to stakeholder communication. If you are a self-starter with excellent organizational abilities and a keen eye for detail, ready to embrace a role that offers significant growth potential, we encourage you to apply. Join Career.zycto and become a vital part of a team dedicated to making a real impact in connecting talent with opportunity.
Key Responsibilities
- Provide comprehensive administrative support to the operations, recruitment, and finance teams.
- Manage and organize office documents, both physical and digital, ensuring accuracy and accessibility.
- Assist with data entry, maintaining databases, and generating reports to support operational analysis.
- Coordinate office supplies inventory, place orders, and manage vendor relationships.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, professionally.
- Support the onboarding process for new employees by preparing necessary documentation and materials.
- Assist in organizing company meetings, events, and travel arrangements as needed.
- Contribute to the improvement of operational processes and procedures.
- Perform general office duties such as filing, scanning, copying, and scheduling appointments.
- Collaborate with team members to ensure a cohesive and productive work environment.
Required Skills
- High School Diploma or equivalent; a college diploma in administration or a related field is a plus.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently as well as collaboratively within a team.
- Demonstrated problem-solving capabilities and attention to detail.
- Positive attitude and a strong willingness to learn and adapt.
Preferred Qualifications
- Prior experience in an office environment, even through internships or volunteer work.
- Bilingualism (English and French) is a significant asset.
- Familiarity with CRM software or applicant tracking systems (ATS).
- Basic understanding of recruitment or HR processes.
- Experience with scheduling and calendar management.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive health and dental benefits package.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
- Modern office space located in Pointe-Claire, Montreal.
- Paid time off and holidays.
- Employee assistance program.
How to Apply
Ready to launch your career with Career.zycto? We invite eager and dedicated individuals to apply! Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application and discovering how your skills and enthusiasm can contribute to our team.
