About Company
Career.zycto champions talent acquisition and development, connecting exceptional professionals with innovative opportunities. We believe in fostering environments where creativity thrives and organizational prowess is celebrated. For an Event Planner Professional Organizer, our dynamic ecosystem offers unparalleled chances to design memorable experiences, streamline complex projects, and leave a lasting impact. Join a team where your meticulous planning skills and passion for perfection will not only be recognized but will actively shape our success and the success of our clients.
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Job Description
Are you an exceptionally organized, detail-oriented professional with a passion for creating seamless experiences and structured environments? Career.zycto is seeking a talented Event Planner Professional Organizer to join our vibrant team in Nairobi. In this pivotal dual role, you will be instrumental in conceptualizing, planning, and executing a diverse range of events, from corporate workshops and conferences to community engagements and celebratory functions. Beyond event logistics, you will also apply your organizational expertise to streamline internal processes, manage resources efficiently, and implement best practices for optimal workflow across various projects. This isn’t just about managing schedules; it’s about crafting memorable moments and enhancing operational efficiency through meticulous planning and a strategic approach.
You will be the architect behind flawless events, overseeing every detail from initial concept and budget allocation to vendor selection, on-site coordination, and post-event analysis. Your ability to anticipate challenges, pivot quickly, and maintain composure under pressure will be key to your success. Simultaneously, you will act as an internal consultant, helping teams and individuals optimize their workspaces, digital files, and time management strategies, fostering a more productive and less cluttered work environment. We are looking for someone who can not only visualize the big picture but also obsess over the smallest elements that contribute to overall success and harmony. If you thrive in a fast-paced environment where your organizational prowess directly impacts positive outcomes and client satisfaction, we encourage you to bring your unique blend of creativity and structure to Career.zycto. This role offers a significant opportunity to grow professionally, lead impactful initiatives, and shape the organizational excellence of our dynamic firm. We value innovation, collaboration, and a commitment to delivering outstanding results in everything we do.
Key Responsibilities
- Design, plan, and execute a variety of events, ensuring they align with client objectives and budget constraints.
- Manage all logistical aspects of events, including venue selection, vendor negotiation, catering, audiovisual, and transportation.
- Develop and manage detailed event timelines, budgets, and communication plans.
- Conduct thorough post-event evaluations, gathering feedback and reporting on key performance indicators to identify areas for improvement.
- Implement and maintain robust organizational systems for documents, digital assets, and physical workspaces.
- Provide expert guidance and solutions for improving efficiency, productivity, and workflow processes.
- Act as a primary point of contact for clients, vendors, and internal stakeholders, ensuring clear communication and expectations.
- Oversee on-site event setup, execution, and breakdown, ensuring a smooth and professional experience.
- Research and recommend innovative event technologies and organizational tools to enhance operations.
- Train and support team members on best practices for organization, time management, and project coordination.
Required Skills
- Proven experience in event planning and professional organizing roles.
- Exceptional project management skills with a keen eye for detail.
- Strong negotiation and vendor management abilities.
- Excellent communication, interpersonal, and presentation skills.
- Proficiency in event management software and productivity tools (e.g., Asana, Trello, Microsoft Office Suite).
- Ability to work independently and as part of a team in a fast-paced, dynamic environment.
- Demonstrated problem-solving capabilities and adaptability under pressure.
- Budget management expertise and financial acumen.
Preferred Qualifications
- Bachelor's degree in Hospitality Management, Marketing, Business Administration, or a related field.
- Certification in Event Planning (e.g., Certified Meeting Professional – CMP) or Project Management (e.g., PMP).
- Experience with sustainable event planning practices.
- Portfolio of successfully organized events and organizational transformation projects.
- Fluency in additional local languages.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and wellness benefits.
- Opportunities for professional development and continuous learning.
- Dynamic and collaborative work environment.
- Paid time off and public holidays.
- Employee recognition programs.
- Access to innovative tools and technologies.
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and a cover letter outlining their experience and suitability for this dual role. Please highlight specific achievements in both event planning and professional organizing.
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