About Company
Are you eager to kickstart your career in Human Resources with a focus on creating exceptional employee experiences? At Career.zycto, we believe that the journey an employee takes from day one is paramount to their success and our collective growth. We’re a dynamic, forward-thinking organization dedicated to fostering a supportive and innovative environment. For an HR onboarding trainee, this means unparalleled learning opportunities, direct mentorship, and the chance to contribute meaningfully to our team’s foundational strength. Join us and shape the future of employee integration in a company that values development and impact.
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Job Description
Career.zycto is actively seeking a highly motivated and enthusiastic HR Onboarding Trainee to become a valued member of our dynamic Human Resources team, situated in the picturesque Upper Mission area of Kelowna. This isn’t just an entry-level position; it’s a foundational opportunity for an individual truly passionate about embarking on a career in HR and making a tangible difference from day one. You will play a crucial role in curating an exceptional and seamless welcome experience for all our new hires, which is absolutely vital for cultivating our inclusive company culture and boosting employee retention right from the outset of their journey with us.
In this exciting role as an HR Onboarding Trainee, you will delve deep into the core fundamentals of HR operations, with a specialized and intensive focus on mastering the entire employee onboarding lifecycle. Your learning journey will span from meticulously preparing new hire paperwork and skillfully coordinating engaging orientation sessions to actively ensuring that every new employee feels genuinely integrated, supported, and ready to thrive as they commence their professional path at Career.zycto. You will have the unique opportunity to collaborate closely with diverse departments across the organization, hone invaluable communication skills, and swiftly become proficient in utilizing cutting-edge HR systems and adhering to industry best practices. We are specifically looking for a candidate who is inherently detail-oriented, possesses outstanding interpersonal skills, and demonstrates an insatiable eagerness to learn, grow, and innovate within the ever-evolving HR landscape. If you are a proactive problem-solver, brimming with a positive and can-do attitude, and are deeply committed to crafting an unparalleled employee experience, then we wholeheartedly encourage you to apply. This role truly offers a fantastic and robust stepping stone into a fulfilling and highly rewarding HR career, providing the experience and exposure needed to flourish.
Key Responsibilities
- Assist in the preparation and distribution of new hire orientation materials and welcome kits.
- Coordinate pre-employment checks, including background verifications and reference checks, ensuring compliance.
- Schedule and facilitate engaging new employee orientation sessions, both virtually and in-person.
- Ensure all new hire paperwork is completed accurately, electronically filed, and submitted in a timely manner.
- Act as a primary point of contact for new employees, answering initial questions and guiding them through their first days.
- Support the HR team with various administrative tasks related to the entire employee lifecycle.
- Maintain accurate and confidential employee records within the HR information system (HRIS).
- Assist in the continuous improvement of the onboarding process, suggesting innovative ideas for enhancing the new hire experience.
- Collaborate effectively with IT, payroll, and department managers to ensure new hires have necessary access, equipment, and resources from day one.
Required Skills
- Exceptional organizational skills and meticulous attention to detail.
- Strong verbal and written communication abilities, with a professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to handle sensitive and confidential information with the utmost discretion and integrity.
- Proactive and eager attitude to learn HR processes, policies, and systems.
- Positive attitude, strong interpersonal skills, and a genuine desire to help others.
- Ability to work independently as well as collaboratively within a team environment.
Preferred Qualifications
- Currently pursuing or recently completed a diploma or degree in Human Resources, Business Administration, or a related field.
- Previous experience (even volunteer or internship) in an administrative, HR, or customer service role.
- Familiarity with HR information systems (HRIS) or applicant tracking systems (ATS).
- Basic understanding of HR principles, best practices, and employment laws.
Perks & Benefits
- Comprehensive health, dental, and vision insurance coverage.
- Generous paid time off and company holidays.
- Extensive opportunities for professional development, training, and continuous learning.
- Structured mentorship program with experienced HR professionals.
- Supportive, collaborative, and inclusive team environment.
- Employee wellness programs and initiatives.
- Modern, comfortable office space situated in a desirable Kelowna neighborhood.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please submit your resume and a compelling cover letter outlining your enthusiasm for this entry-level HR role and what makes you a great fit for Career.zycto’s team.
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