About Company
Are you driven by precision and passionate about meticulous organization? Career.zycto offers a dynamic setting where your dedication to detail can shine. We are a forward-thinking organization committed to fostering professional growth and innovation within the human resources sector. Joining us means becoming a vital part of a team that values data integrity and smooth operational flow. For an HR records management assistant, this is an unparalleled opportunity to build foundational experience, contribute to critical HR processes, and develop a robust career path in a supportive and empowering workplace.
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Job Description
Are you a highly organized individual with a keen eye for detail, seeking an immediate opportunity to make a tangible impact within a dynamic HR environment? Career.zycto is actively seeking an HR Records Management Assistant to join our dedicated team in Al Qasba, Sharjah. This pivotal role is perfect for someone passionate about maintaining accuracy, upholding confidentiality, and ensuring the seamless flow of essential HR documentation. We’re looking for someone ready to dive in, learn, and contribute significantly from day one.
As an HR Records Management Assistant, you will be the backbone of our HR data integrity, playing a crucial role in managing and organizing our extensive employee records, both physical and digital. Your meticulous efforts will directly support our HR department in operational efficiency, compliance, and strategic decision-making. You’ll be responsible for the systematic storage, retrieval, and safeguarding of sensitive information, from new hire onboarding documents, visa and labor card applications, to performance reviews, training records, and termination documentation. This isn’t just about filing; it’s about being a guardian of critical data that fuels our company’s success and ensures we meet all local labor laws and international regulatory requirements. Your work will directly impact our ability to comply with audits, manage employee life cycles effectively, and provide accurate information to internal stakeholders.
We are looking for a proactive individual who thrives in a fast-paced setting and possesses an unwavering commitment to precision. You will be instrumental in processing new employee paperwork, accurately updating existing employee information within our Human Resources Information Systems (HRIS), and assisting with various administrative tasks that keep our HR operations running smoothly. Your ability to maintain absolute confidentiality and adhere strictly to data protection protocols will be paramount in this role. This position offers an excellent opportunity to deepen your understanding of comprehensive HR processes, contribute to a positive employee experience, and grow professionally within a supportive team that values clear communication and collaborative effort. You will gain hands-on experience with diverse HR functions and witness the direct impact of robust records management on organizational success.
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Joining Career.zycto means becoming part of an organization that values its employees and invests in their development. We believe that robust records management is fundamental to effective human resources, and your contribution will be recognized and appreciated. We offer a vibrant workplace where your organizational prowess and dedication to detail can truly shine, allowing you to develop a foundational career in HR. If you are ready to take on a challenging yet rewarding role, where your organizational prowess and dedication to detail can truly shine, we encourage you to apply immediately. This is your chance to jumpstart or advance your career in HR with a company that champions accuracy and excellence.
Key Responsibilities
- Maintain accurate, up-to-date, and confidential physical and digital HR employee records.
- Process new hire documentation, employee changes, and termination paperwork efficiently.
- Ensure strict compliance with company policies, local labor laws, and data protection regulations.
- Perform data entry and maintenance within the Human Resources Information Systems (HRIS).
- Assist in preparing and generating various HR reports as required by the management.
- Organize, archive, and retrieve HR documents systematically.
- Provide administrative support to the HR department on daily operational tasks.
- Safeguard sensitive employee information with the highest level of discretion and integrity.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional attention to detail and accuracy in data handling.
- Strong organizational and time management skills.
- Demonstrated ability to handle sensitive and confidential information.
- Excellent written and verbal communication skills in English.
- Basic understanding of HR principles and administrative practices.
- Proven data entry speed and accuracy.
Preferred Qualifications
- Experience with HRIS (Human Resources Information Systems) software.
- Familiarity with UAE labor laws and regulations.
- Additional language proficiency (especially Arabic).
- Relevant certification in Human Resources or Records Management.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
Perks & Benefits
- Competitive salary package.
- Comprehensive health insurance coverage.
- Paid annual leave.
- Opportunities for professional development and training.
- Dynamic and supportive work environment.
- Potential for long-term career growth within the HR department.
- Visa sponsorship provided for eligible expatriate candidates.
How to Apply
Interested candidates are invited to click the ‘Apply Now’ link below to submit their resume and cover letter. Please ensure your application highlights your experience in records management, your commitment to data integrity, and your eligibility for immediate hire. We look forward to reviewing your qualifications.
