About Company
Career.zycto is a dynamic firm dedicated to optimizing information management and knowledge dissemination for diverse clients. We believe efficient records are the bedrock of organizational success, and we empower businesses through meticulous data stewardship. For a library assistant passionate about order and accessibility, our collaborative environment offers unparalleled opportunities to hone your skills in a setting that values precision and professional growth. Join us and contribute to building robust information infrastructures that drive forward-thinking enterprises.
Job Description
Are you an organized, detail-oriented individual with a passion for information management and a keen eye for accurate record-keeping? Career.zycto is seeking a dedicated Library Assistant with a specialization in Records Management to join our vibrant team in Parklands, Nairobi. In this crucial role, you will be instrumental in ensuring the efficient organization, storage, and retrieval of vital information, supporting both our internal operations and client projects.
At Career.zycto, we understand that well-managed records are the backbone of any successful enterprise. We are committed to fostering an environment where information is accessible, secure, and compliant with best practices. As our Library Assistant specializing in Records Management, you will contribute significantly to maintaining the integrity of our knowledge base, facilitating smooth workflows, and enhancing overall operational efficiency. This position offers a unique opportunity to apply your skills in a forward-thinking organization that values precision, professionalism, and continuous improvement in information governance.
Your day-to-day responsibilities will involve a blend of traditional library assistance and specialized records management tasks. You will be actively involved in cataloging, indexing, and classifying various types of documents, both physical and digital. A key aspect of your role will be implementing and maintaining robust records management systems, ensuring adherence to retention policies, and facilitating secure access to information for authorized personnel. We are looking for someone who can not only follow established procedures but also contribute ideas for optimizing our systems and processes.
This role is perfect for someone who thrives in a structured yet dynamic environment, possesses excellent organizational abilities, and is committed to lifelong learning in the field of information science. You will work closely with various departments, providing essential support in managing their documentation needs and ensuring compliance with data protection regulations. If you are eager to take on a role where your meticulous work directly impacts an organization’s success and client satisfaction, we encourage you to apply. Join Career.zycto and become a vital part of our mission to revolutionize information management.
Key Responsibilities
- Manage and maintain both physical and digital library resources and records.
- Classify, catalog, and index materials according to established systems (e.g., Dewey Decimal, Library of Congress, corporate classification schemes).
- Assist in the development and implementation of records management policies and procedures.
- Ensure compliance with data protection regulations and information security protocols.
- Process incoming and outgoing documents, ensuring proper logging and distribution.
- Conduct regular audits of records to ensure accuracy, completeness, and adherence to retention schedules.
- Provide support for document retrieval requests from internal teams and clients.
- Assist in the digitization of physical records and the maintenance of digital archives.
- Educate staff on records management best practices and library resource utilization.
- Monitor and manage library supplies and equipment.
Required Skills
- Proficiency in library management software and records management systems.
- Strong organizational and multitasking abilities.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Familiarity with data privacy and protection regulations (e.g., GDPR, Kenyan Data Protection Act).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications
- Diploma or Certificate in Library and Information Science, Records Management, or a related field.
- Experience with electronic document management systems (EDMS).
- Knowledge of archival principles and practices.
- Ability to adapt to new technologies and information management trends.
- Experience in a corporate or specialized library setting.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance package.
- Opportunities for professional development and training.
- A supportive and collaborative work environment.
- Paid time off and public holidays.
- Modern office facilities in a convenient Parklands location.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV highlights your relevant experience in library services and records management.
