About Company
Are you seeking a supportive environment where your organizational skills truly shine? At Career.zycto, we empower individuals to thrive in dynamic professional settings. Our focus is on fostering growth and efficiency through dedicated team members like our Office Clerical Support. We pride ourselves on creating a workplace that values meticulous attention to detail and provides the flexibility needed to balance work and personal life. For those who excel at keeping operations smooth and processes streamlined, Career.zycto offers an ideal platform to contribute meaningfully and be recognized for your vital role in our collective success.
Job Description
The Office Clerical Support (Part-Time) Flexible Schedule role at Career.zycto is an outstanding opportunity for an organized, detail-oriented, and proactive individual to become an integral part of our vibrant Yonge–Finch team. This position offers a flexible schedule, perfect for those balancing other commitments while still seeking to contribute their administrative talents in a professional office environment. You will be responsible for a variety of essential administrative and clerical tasks that ensure our daily operations run smoothly and efficiently. This includes managing correspondence, maintaining organized records, and providing general support to our staff, directly contributing to our productive and harmonious workplace culture. We are looking for someone who takes initiative, possesses strong communication skills, and is adept at handling multiple tasks with precision. Your role will involve supporting various departments by managing information flow, organizing resources, and ensuring that all administrative functions are executed with a high degree of accuracy and timeliness. If you are passionate about supporting a team and thrive in an environment where your contributions are valued, we encourage you to apply. This role is crucial for maintaining our administrative backbone and directly impacts the efficiency and effectiveness of our entire operation. Join us at Career.zycto and play a key part in our continued success, enjoying a role that respects your need for flexibility while offering meaningful engagement.
Key Responsibilities
- Perform general administrative duties, including filing, scanning, copying, and data entry.
- Manage incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain and update physical and electronic filing systems to ensure easy retrieval of documents.
- Answer and direct phone calls, taking messages as needed, and managing general inquiries.
- Assist with scheduling appointments, coordinating meetings, and managing calendars.
- Prepare and organize various documents, reports, and presentations using appropriate software.
- Order, receive, and maintain inventory of office supplies, ensuring adequate stock levels.
- Provide comprehensive administrative support for various office projects and tasks as assigned.
- Ensure the reception area and common office spaces are consistently tidy, welcoming, and organized.
- Handle confidential information with the utmost discretion, professionalism, and integrity.
Required Skills
- Proven experience in an administrative or clerical role, demonstrating practical office skills.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), including basic data entry and document creation.
- Strong written and verbal communication abilities, capable of clear and professional interactions.
- High level of attention to detail and accuracy in all assigned tasks.
- Ability to work both independently with minimal supervision and collaboratively as part of a team.
- Discretion and an ability to handle confidential and sensitive information appropriately.
- Adaptability and willingness to learn new tasks, software, and procedures as required.
Preferred Qualifications
- Post-secondary education in Office Administration, Business Administration, or a related field.
- Experience with standard office equipment, such as multi-line phone systems, photocopiers, and scanners.
- Familiarity with cloud-based collaboration tools (e.g., Google Workspace, Microsoft Teams).
- Previous experience working in a fast-paced professional office setting.
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Flexible part-time schedule, allowing for work-life balance (e.g., 20-25 hours/week).
- Opportunity to work in a supportive, inclusive, and collaborative team environment.
- Convenient Yonge–Finch location with excellent access to public transit (TTC).
- Opportunities for professional development and skill enhancement within the role.
- Contribution to a dynamic and growing organization, making a tangible impact.
- Friendly and inclusive workplace culture that values every team member.
How to Apply
Interested candidates are invited to submit their resume and a concise cover letter outlining their suitability and interest in this role. Please click on the application link below to apply directly for this position.
