About Company
Mburu Ngugi & Co. Advocates is a distinguished legal practice with a strong reputation for providing comprehensive and client-focused legal solutions. With a commitment to excellence and a deep understanding of Kenyan law, we serve a diverse clientele across various sectors, including corporate law, commercial litigation, real estate, and family law. Our team of experienced advocates and support staff are dedicated to upholding the highest standards of professionalism and ethical conduct, striving to deliver effective and innovative legal strategies. While our primary office is in Nakuru, we actively serve clients and maintain a strong presence in the broader Nakuru County region, including Naivasha, ensuring accessible and reliable legal assistance where our clients need it most. We foster a collaborative work environment that encourages continuous learning and professional growth, empowering our team to make a significant impact on our clients’ lives and the legal landscape.
Job Description
Are you a highly organized and meticulous paralegal with a keen eye for detail and a passion for legal documentation? Mburu Ngugi & Co. Advocates, a respected law firm committed to delivering exceptional legal services across various sectors, is seeking a dedicated Paralegal, Document Preparation Specialist to join our vibrant team in Naivasha, Nakuru County. This is an unparalleled opportunity for a professional who thrives in a fast-paced legal environment and plays a crucial role in supporting our legal team to achieve client success.
At Mburu Ngugi & Co. Advocates, we understand that the backbone of effective legal representation lies in impeccably prepared and managed documentation. As our Paralegal, Document Preparation Specialist, you will be instrumental in ensuring the accuracy, completeness, and timely filing of a broad spectrum of legal documents. From initial client intake forms to complex litigation pleadings, contractual agreements, and crucial correspondence, your expertise will directly contribute to the efficiency and integrity of our legal operations. You will work closely with our attorneys, providing invaluable support that allows them to focus on high-level strategy and client advocacy. Your daily tasks will involve not just drafting and proofreading, but also understanding the legal implications of various documents, managing document version control, and ensuring compliance with local legal standards and court procedures.
This role is ideal for someone who possesses a strong understanding of legal terminology and processes, exceptional writing and grammar skills, and an unwavering commitment to confidentiality and ethical conduct. You will be responsible for preparing, formatting, and organizing legal documents using advanced word processing software and our firm’s case management system. This includes, but is not limited to, petitions, motions, briefs, summonses, affidavits, discovery requests and responses, settlement agreements, and corporate resolutions. Beyond mere preparation, you will also assist with the compilation of evidence, creation of exhibit lists, and preparation of binders for court hearings or client meetings. We are looking for an individual who is proactive, can manage multiple priorities simultaneously, and consistently meets tight deadlines without compromising on quality.
You will be the cornerstone of our document workflow, ensuring that every piece of paper, physical or digital, is handled with the utmost care and precision. Beyond direct document creation, you will also be involved in maintaining our comprehensive electronic and physical filing systems, ensuring documents are readily retrievable for our legal team and clients. This includes scanning, indexing, and categorizing legal documents, as well as managing document retention schedules in accordance with legal and firm policies. Your role will also involve assisting with legal research to ensure documents are drafted in compliance with the latest statutes and regulations, cross-referencing facts, and verifying citations. The ability to anticipate the needs of our attorneys and proactively prepare necessary documentation will be highly valued. We are committed to fostering a supportive and collaborative work environment where your contributions are recognized and your professional growth is encouraged. If you are ready to take on a challenging yet rewarding role that directly impacts the success of a leading legal practice in Naivasha, we invite you to apply and become an integral part of Mburu Ngugi & Co. Advocates.
Key Responsibilities
- Draft, proofread, and format a wide range of legal documents, including pleadings, motions, briefs, affidavits, contracts, and correspondence.
- Ensure all documents adhere to proper legal formatting, grammar, punctuation, and citation standards.
- Organize and maintain both electronic and physical client files, ensuring quick and accurate retrieval of information.
- Manage document version control and ensure all filings are completed accurately and on time with relevant courts and agencies.
- Assist attorneys with legal research related to document preparation to ensure compliance with current laws and regulations.
- Prepare exhibits, appendices, and trial binders for court hearings, depositions, and client meetings.
- Coordinate with clients to gather necessary information and documentation, maintaining strict confidentiality.
- Utilize case management software and other legal tech tools to streamline document processes.
- Perform general administrative tasks to support the legal team as needed.
Required Skills
- Diploma or Certificate in Paralegal Studies or a related field.
- Minimum of 2 years of experience as a Paralegal, with a strong focus on document preparation.
- Exceptional written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong understanding of legal terminology, court procedures, and document filing requirements in Kenya.
- High level of accuracy, attention to detail, and organizational skills.
- Ability to work independently and manage multiple tasks under strict deadlines.
- Proven ability to maintain strict confidentiality and exercise sound judgment.
Preferred Qualifications
- Bachelor's degree in Law or a related discipline.
- Experience with legal case management software (e.g., Clio, MyCase).
- Knowledge of various legal practice areas, including corporate, litigation, or real estate law.
- Fluency in Swahili is an added advantage.
Perks & Benefits
- Competitive salary and benefits package.
- Opportunities for professional development and continuous learning.
- A supportive and collaborative work environment.
- Exposure to a diverse range of legal matters.
- Contribution to a reputable and growing legal firm.
- Health and wellness programs.
- Paid time off and public holidays.
How to Apply
Interested candidates are invited to submit their comprehensive CV and a cover letter detailing their qualifications and experience relevant to this role. Please click on the link below to apply.