About Company
Envision a workplace where your passion for creating unforgettable experiences truly shines. At Career.zycto, we orchestrate dynamic events and manage vibrant spaces that bring communities together. We thrive on innovation and precision, fostering an environment where every team member contributes to spectacular outcomes. We believe in empowering our people, offering opportunities for creative input and professional growth. This is an exceptional opportunity for a detail-oriented Venue Coordinator to join our team, enhancing our operational excellence and delighting our clientele by transforming visions into reality. Join us in shaping memorable moments.
Job Description
Are you an impeccably organized and enthusiastic individual with a flair for events? Career.zycto is seeking a dedicated Part-Time Venue Coordinator to join our vibrant team in Milford, Saint John. This pivotal role involves overseeing the seamless execution of a diverse range of events hosted at our dynamic venue, from corporate functions and private celebrations to community gatherings and artistic performances.
As a Venue Coordinator, you will be the backbone of our event operations, ensuring every detail is meticulously planned and flawlessly executed. You will work closely with clients to understand their vision, translating their needs into actionable plans and coordinating with various internal teams and external vendors. Your day will be a dynamic blend of administrative tasks, client interaction, site supervision, and problem-solving, all aimed at delivering exceptional experiences that exceed expectations.
This isn’t just a job; it’s an opportunity to immerse yourself in the exciting world of event management within a supportive and forward-thinking organization. We pride ourselves on creating an environment where creativity flourishes, professional development is encouraged, and your contributions genuinely make a difference. If you are passionate about hospitality, possess excellent communication skills, and thrive in a fast-paced environment where no two days are alike, we want to hear from you.
At Career.zycto, we value precision, professionalism, and a proactive approach. You will play a crucial role in maintaining our venue’s high standards, preparing for events, managing logistics, and ensuring client satisfaction from the initial inquiry through to post-event wrap-up. Your ability to anticipate needs, troubleshoot on the fly, and maintain a calm demeanor under pressure will be key to your success and our collective triumph. Come help us create unforgettable memories and reinforce our reputation as Saint John’s premier event destination.
Key Responsibilities
- Coordinate all logistical aspects for various events, including setup, breakdown, and staffing schedules.
- Serve as the primary point of contact for clients, addressing inquiries, conducting site visits, and managing expectations.
- Develop and maintain detailed event timelines, layouts, and equipment lists.
- Liaise with internal teams (e.g., catering, facilities, AV) and external vendors to ensure seamless service delivery.
- Oversee event execution on-site, resolving any issues promptly and efficiently to ensure client satisfaction.
- Manage venue bookings, contracts, and invoicing in coordination with the administrative team.
- Conduct post-event evaluations, gathering feedback and identifying areas for improvement.
- Ensure adherence to all venue policies, safety regulations, and local ordinances.
Required Skills
- Proven experience in event coordination, venue management, or a related hospitality role.
- Exceptional organizational and time management abilities, with meticulous attention to detail.
- Strong interpersonal and communication skills, both written and verbal.
- Proficiency in event management software and Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and collaboratively in a fast-paced, dynamic environment.
- Demonstrated problem-solving capabilities and a proactive approach to challenges.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
Preferred Qualifications
- A diploma or degree in Hospitality Management, Event Planning, or a related field.
- Experience with a diverse range of event types (corporate, social, public).
- Knowledge of local vendors and event services in the Saint John area.
- First Aid and CPR certification.
- Valid driver's license and access to reliable transportation.
Perks & Benefits
- Competitive part-time salary.
- Opportunity to work on diverse and exciting events.
- Supportive and collaborative team environment.
- Professional development and growth opportunities.
- Contribution to creating memorable community experiences.
- Flexible scheduling that accommodates work-life balance.
How to Apply
If you are ready to bring your organizational talents and passion for events to a dynamic team, we encourage you to apply. Please click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application!
