About Company
For an Administrative Coordinator passionate about impactful public service, Career.zycto opens doors to unparalleled opportunities. We partner with leading public sector organisations across York, connecting dedicated professionals with roles where their skills truly make a difference. Join a team that values precision, professionalism, and community contribution. At Career.zycto, we understand the nuances of public sector recruitment, ensuring a seamless match between talent and organisational needs. We pride ourselves on fostering careers that are both challenging and rewarding, championing individuals who drive essential services forward. Discover your next vital role with us.
Job Description
Are you an exceptionally organised and detail-oriented professional with a passion for contributing to the public sector? Career.zycto is seeking a dedicated Administrative Coordinator to support a vital public service initiative in York. This full-time role is crucial for ensuring the smooth and efficient operation of daily administrative tasks, directly impacting service delivery and community well-being.
In this pivotal position, you will be the backbone of administrative support, managing schedules, coordinating resources, and maintaining critical documentation with unwavering accuracy. You’ll work within a dynamic environment where your organisational prowess and proactive approach will be highly valued. This is an excellent opportunity for someone who thrives in a structured setting, is adept at multitasking, and is committed to upholding the highest standards of public service. You will interact with various stakeholders, requiring excellent communication skills and a professional demeanour. We are looking for an individual who is not only proficient in administrative duties but also possesses a keen understanding of public sector operational requirements and a desire to make a tangible difference through their work.
Key Responsibilities
- Manage and maintain complex calendars, scheduling appointments, meetings, and events for senior staff and teams.
- Prepare, edit, and distribute official correspondence, reports, presentations, and other critical documents, ensuring accuracy and adherence to public sector guidelines.
- Organise and coordinate logistics for meetings, workshops, and events, including venue booking, material preparation, and attendee communication.
- Maintain comprehensive filing systems (both physical and digital) with meticulous attention to data protection and confidentiality protocols.
- Handle incoming communications, including phone calls and emails, directing inquiries to appropriate departments and ensuring timely responses.
- Assist with budget tracking, expense reporting, and procurement processes, ensuring compliance with financial regulations.
- Facilitate internal and external communication flows, acting as a key point of contact for various stakeholders.
- Provide general administrative support as required, adapting to evolving priorities within a busy public sector environment.
- Support project teams with administrative tasks, data entry, and progress monitoring.
- Ensure all administrative processes comply with relevant public sector policies and legislative requirements.
Required Skills
- Proven experience as an Administrative Coordinator or similar role within a public sector or highly regulated environment.
- Exceptional organisational and time management skills, with the ability to prioritise effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills, suitable for professional and public-facing interactions.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive problem-solving abilities and a keen eye for detail.
- Ability to work independently and collaboratively within a team setting.
Preferred Qualifications
- A degree or relevant qualification in Business Administration, Public Administration, or a related field.
- Familiarity with public sector procurement processes and financial management systems.
- Experience with document management systems and CRM software.
- Knowledge of local government or specific public service policies and procedures.
- Project coordination experience.
Perks & Benefits
- Competitive salary package and annual leave entitlement.
- Generous pension scheme contributions.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative work environment.
- Access to employee assistance programs.
- Located in the vibrant city of York with excellent transport links.
- Contribution to meaningful public service initiatives.
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and a compelling cover letter outlining their suitability for this role. Please highlight your experience within the public sector and your commitment to administrative excellence.
