About Company
Are you an Executive Assistant looking for a dynamic role where your organizational prowess truly shines? Career.zycto isn’t just a recruitment firm; we’re a hub of innovation, connecting top talent with leading businesses. For an Executive Assistant, our environment offers unparalleled opportunities to hone your administrative skills, manage diverse projects, and directly contribute to our operational efficiency. We foster a supportive culture that values meticulous planning, proactive problem-solving, and seamless communication. Join us and become an indispensable part of a team dedicated to excellence, making a tangible impact on our mission to empower careers.
Job Description
Career.zycto is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership team in Haxby, York. This critical full-time role serves as the backbone of our administrative operations, ensuring seamless daily functions and enabling our executives to focus on strategic initiatives. As an Executive Assistant, you will be instrumental in managing complex schedules, coordinating extensive travel, and preparing vital communications that represent our company’s professionalism and vision. We are looking for an individual who thrives in a fast-paced environment, possesses exceptional communication skills, and can anticipate needs before they arise, demonstrating a keen sense of foresight and initiative in every task. Your day-to-day will involve dynamic interactions, requiring you to be a central point of contact, capable of juggling multiple priorities with precision and a positive attitude.
This position offers a unique opportunity to work closely with influential leaders, gaining insight into the strategic direction of a dynamic recruitment firm. You will be responsible for a diverse range of tasks, from orchestrating high-stakes meetings and handling sensitive information with utmost discretion, to streamlining office procedures and supporting various departmental projects. Beyond routine tasks, you’ll play a key role in ensuring our office runs efficiently, managing supplies, coordinating IT support, and contributing to a positive work atmosphere for the entire team. Your advanced proficiency in office software, particularly Microsoft Office Suite, and your ability to adapt to new technologies will be highly valued. We value an Executive Assistant who not only executes tasks flawlessly but also proactively identifies areas for improvement and contributes to a collaborative and productive work culture. If you are a self-starter with a passion for organization, a commitment to excellence, and are ready to make a significant impact within a growing organization, we encourage you to apply and become a pivotal member of the Career.zycto family.
Key Responsibilities
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate and arrange extensive domestic and international travel itineraries, including flights, accommodation, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents for clarity and accuracy.
- Act as a primary point of contact and liaison for internal and external stakeholders, handling inquiries professionally.
- Organize and maintain highly confidential records, documents, and filing systems (both digital and physical).
- Assist with project coordination, track progress, and follow up on action items to ensure timely completion.
- Process expense reports, manage invoices, and assist with departmental budget tracking.
- Plan, organize, and execute company events, workshops, and team-building activities.
- Conduct research, compile data, and prepare summaries as required by executives.
- Oversee office supplies, equipment maintenance, and general office administration to ensure smooth operations.
Required Skills
- Exceptional organizational and time management skills with keen attention to detail.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Superior written and verbal communication abilities.
- Demonstrated ability to handle confidential information with the utmost discretion and integrity.
- Proactive approach to problem-solving and the ability to anticipate executive needs.
- Excellent interpersonal skills and a professional, adaptable demeanor.
- Ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
Preferred Qualifications
- Experience with CRM software (e.g., Salesforce) or project management tools.
- Familiarity with virtual meeting and collaboration platforms (e.g., Zoom, Microsoft Teams).
- Previous experience supporting senior leadership in a recruitment or professional services environment.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
Perks & Benefits
- Competitive annual salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance package.
- Generous paid time off, including holidays and sick leave.
- Opportunities for professional development, training, and career advancement.
- A collaborative, supportive, and engaging work environment.
- Company pension scheme with employer contributions.
- Modern office facilities in Haxby with easy access to amenities and transport links.
How to Apply
Ready to bring your exceptional administrative talents to Career.zycto? We encourage all qualified candidates to click on the application link below to submit their resume and cover letter. We look forward to reviewing your application and exploring how you can contribute to our team’s success!
