About Company
Career.zycto offers a dynamic entry point into the world of professional administration and information management. We specialize in optimizing organizational workflows, ensuring seamless data integrity and accessibility for our diverse client base. For an aspiring Records Assistant, this means a unique opportunity to learn best practices from the ground up, contributing directly to efficiency and compliance. Join a supportive team environment where your growth is prioritized, and your meticulousness is highly valued, laying a strong foundation for a thriving career in records management.
Job Description
We are seeking a highly motivated and detail-oriented Records Assistant – Entry Level to join our dedicated team in Winnipeg, Manitoba. This role is a fantastic starting point for individuals eager to build a career in information management, providing essential support in maintaining the accuracy, accessibility, and security of vital organizational records for our diverse clientele. As an integral part of our operations, you will be responsible for handling both physical and digital documents with precision and care, ensuring compliance with established protocols and relevant industry regulations. This entry-level position is designed to offer comprehensive hands-on training and mentorship, equipping you with fundamental skills in recordkeeping, data entry, document scanning, indexing, and archival processes.
At Career.zycto, we value individuals who possess a strong work ethic, a commitment to learning, and an unwavering attention to detail. You will thrive in a structured environment where your meticulousness directly contributes to the operational excellence and overall success of the company and its clients. This is more than just an administrative role; it’s a foundational step towards a rewarding career path where you will gain invaluable experience working with various record types and sophisticated document management systems. You will play a crucial role in supporting various departments, contributing to the seamless flow of information that underpins critical business decisions. We foster a collaborative and inclusive culture that encourages continuous professional development, welcomes innovative ideas, and supports your growth every step of the way.
Key Responsibilities
- Organize, classify, and maintain both physical and electronic records according to established procedures.
- Perform accurate and timely data entry, updating databases and spreadsheets with new information.
- Scan, index, and file documents, ensuring proper naming conventions and storage protocols are followed.
- Assist with the retrieval, delivery, and tracking of records as requested by internal teams or clients.
- Ensure the confidentiality, integrity, and security of all sensitive information.
- Participate in periodic records audits, inventory checks, and purges.
- Support the implementation of new recordkeeping procedures and technologies.
- Identify and report any discrepancies, missing records, or issues with record integrity.
- Collaborate with team members to identify and implement improvements in records management processes.
- Respond to basic inquiries related to document location and status in a professional manner.
Required Skills
- High school diploma or equivalent.
- Exceptional organizational skills and a keen eye for detail.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with utmost discretion and professionalism.
- Strong communication skills, both written and verbal, for effective interaction with colleagues.
- Reliable, punctual, and possessing a strong work ethic.
- Capable of working both independently and effectively as part of a team.
- Demonstrated ability to follow instructions accurately and meticulously.
Preferred Qualifications
- Previous administrative, office support, or volunteer experience.
- Familiarity with document management systems (DMS) or electronic recordkeeping.
- Coursework or demonstrated interest in library science, information management, or related fields.
- Typing speed of 40+ words per minute with high accuracy.
- Basic understanding of privacy regulations (e.g., PIPEDA).
Perks & Benefits
- Comprehensive health, dental, and vision benefits package.
- Generous paid time off and statutory holidays.
- Opportunities for professional development, training, and career advancement.
- Supportive and collaborative team-oriented work environment.
- Entry-level position with clear pathways for career progression.
- Modern and accessible office facilities located in downtown Winnipeg.
- Employee assistance program (EAP) for personal and professional support.
- Regular team-building activities and social events.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights any relevant organizational, administrative, or volunteer experience, as well as your commitment to detail and accuracy. We look forward to reviewing your application and potentially welcoming you to the Career.zycto team!
